Administrative Support Specialist

2 days ago

Oklahoma City, Oklahoma, United States The University of Oklahoma Full time
Job Summary

We are seeking a highly skilled and organized Lead Administrative Support Specialist to join our team at the Stephenson Cancer Center. As a key member of our Clinical Trials Office, you will provide advanced administrative support to our team, ensuring the smooth operation of our office and the delivery of exceptional patient care.

Key Responsibilities
  • Maintain confidential office files, including patient and personnel information.
  • Schedule appointments and ensure administrative details are completed, including travel arrangements.
  • Receive and respond to incoming calls, referring calls to appropriate personnel as needed.
  • Monitor and order office supplies, completing requisitions as necessary.
  • Prepare and proofread various documents, including letters, manuscripts, and grant proposals.
  • Review and respond to routine correspondence, drafting replies with minimal instruction.
  • Prepare reports, including office supply expenditures and student or resident rotation schedules.
  • Distribute information to office personnel, including mail and newsletters.
  • Perform statistical and business research, as well as routine computations.
  • Assess office procedures and make necessary changes to improve office functioning.
  • Assist in personnel selection and training of clerical staff.
  • Act as payroll coordinator, collecting time sheets and entering data into PeopleSoft.
  • Assist in budget preparation and maintenance, approving expenditures as necessary.
  • Review and adjust billing from contractors and vendors.
  • Plan and coordinate special activities and projects, requiring specialized training or creative thought.
  • Supervise other clerical staff, including selecting, training, and evaluating performance.
Requirements

To be successful in this role, you will need to possess excellent organizational and communication skills, as well as the ability to work independently and as part of a team. You will also need to be proficient in Microsoft Office and have experience with office management software.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional patient care, we encourage you to apply for this exciting opportunity.

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