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Administrative Support Specialist
2 months ago
The University of Oklahoma is seeking a highly skilled Lead Administrative Support Specialist to join our team at the Stephenson Cancer Center. As a key member of the Clinical Trials Office, you will provide advanced administrative support to ensure the smooth operation of our office.
Key Responsibilities- Maintain confidential office files, including patient and personnel information.
- Schedule appointments and ensure administrative details are completed, including travel arrangements.
- Manage incoming calls, respond to routine inquiries, and serve as a contact person for employees and the public.
- Monitor and order office supplies, complete requisitions, and sign associate forms as authorized.
- Prepare and proofread various documents, including letters, manuscripts, and grant proposals.
- Review and respond to routine correspondence, drafting replies with minimal instruction.
- Prepare reports, such as office supply expenditures and student or resident rotation schedules.
- Distribute information to office personnel, answer questions, and handle complaints.
- Perform statistical and business research, and routine computations, including calculating service costs and issuing service contracts.
- Assess office procedures, make necessary changes, and assist in personnel selection and training.
- Act as the payroll coordinator, collecting time sheets, entering data, tracking leave, and completing special pays.
- Assist in budget preparation, maintain budgetary records, and approve expenditures.
- Review and adjust billing from contractors and vendors, issue cash accounts, credit cards, and equipment codes.
- Plan, coordinate, and expedite special activities or projects.
- May supervise other clerical staff, including selecting, training, and evaluating performance.
To be successful in this role, you will need excellent organizational and communication skills, with the ability to work independently and as part of a team. You will also need to be proficient in Microsoft Office and have experience with budgeting and payroll procedures.
We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.
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