Event Planning Coordinator

1 week ago


Austin, Texas, United States Russell Tobin & Associates Full time
Event Planning Coordinator Job Description

Russell Tobin & Associates is seeking a skilled Event Planning Coordinator to support a world-class organization in Austin, TX.

This role involves working closely with the marketing team to provide tactical support for internal and external B2B-focused events, webinars, and meetings.

Key Responsibilities:
  • Collaborate with Marketing Communications, Sales Managers, and Tradeshow Manager on event coordination.
  • Manage event logistics, including contracts, layouts, and agendas.
  • Oversee payment records, review invoices, and submit them to Marketing Communications.
  • Coordinate booking for hotels, meeting rooms, hospitality suites, and handle participant registrations.
  • Arrange food and beverage services for events and hospitality functions.
  • Coordinate shipment of products, literature, and booth assets for tradeshows.
  • Obtain mailing or email lists for event promotions.
  • Input event leads into Salesforce and Eloqua.
Requirements:
  • 2-year associate degree or higher.
  • 1-2 years of onsite office experience or event planning.
  • Technology marketing background is a plus.
  • Proficient in Excel and PowerPoint.
  • Experience with Salesforce (preferred); Eloqua is a plus.
  • Corporate events or office management expertise is preferred.
Additional Details:
  • Location: Austin, TX 78753
  • Position type: 12 months contract
  • Pay range: $19-$22/hr. on W2

Russell Tobin / Pride Global offers eligible employees comprehensive healthcare coverage, supplemental coverage, a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.



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