Administrative Coordinator
3 weeks ago
We are seeking an experienced Administrative Assistant to join our team supporting detention/correctional or residential healthcare operations project for our government customer in Alexandria, LA.
Key Responsibilities:
- Input various materials including memoranda, meeting minutes, letters, briefing materials, and reports.
- Maintain office files, databases, and electronic spreadsheets, including timesheets, leave requests, contract documents, and invoices.
- Ensure confidentiality of all records, including medical and personnel records, PII, and sensitive office matters.
- Arrange meetings, make reservations for conference rooms, and notify participants.
- Screen visitors and telephone calls to the medical facility and refer callers as necessary.
- Independently accomplish tasks and seek guidance when needed.
- Maintain calendar, schedule appointments, and remind customers of meetings.
- Control incoming and outgoing correspondence and action documents.
- Process requests for information in accordance with the Fair Information Practice Principles and Privacy Act.
- Perform record-keeping functions in accordance with program policies and position.
- Maintain proficiency in electronic health records and perform duties of Medical Records Technician as needed.
- Complete initial, annual, and ad-hoc training as required.
- Serve as a team member for analyzing established protocol practices and identifying areas for improvement.
Requirements:
- Associate's degree preferred; High School Diploma minimally acceptable.
- Minimum one year of direct experience in a healthcare setting as an Administrative Assistant.
- Ability to obtain/maintain security clearance and pre-employment medical clearance.
- Strong communication skills in verbal and written formats.
- Excellent interpersonal skills.
- Proficient in Microsoft Office (MS Word, Excel, PowerPoint, Outlook, and SharePoint).
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