Support Services Coordinator
5 days ago
Stella-Jones is a leading North American producer of industrial pressure-treated wood products, catering to the vital infrastructure needs of the economy.
We manufacture and distribute railway ties, utility poles, residential lumber, and industrial wood products across the continent. Our ever-expanding footprint presents an excellent prospect for career advancement as we seek to develop emerging leaders.
Job Description: Support Services Coordinator
This role involves performing routine clerical and administrative duties while implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Key Responsibilities:
- Coordinate, organize, and perform general administrative tasks including typing, faxing, copying, answering telephones, and filing as needed.
- Gather, sort, and distribute incoming and outgoing mail within the department.
- Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
- Answer telephones, route calls, and/or take messages.
- Ensure equipment operation by completing preventive maintenance requirements; call for repairs.
- Maintain office supplies for the department; approve special office supply requests.
- Maintain department files and library, including record retention programs.
- Prepare and submit monthly forms, invoices, and check requests.
- Assure timely completion of assigned projects and follow-up on all administrative details.
- Provide backup support to the front desk receptionist.
Requirements:
- Five years of experience as an Administrative Assistant/Executive Assistant supporting management staff in a professional office environment, or an equivalent combination of education and experience.
- Experience with Microsoft Office Products and email, along with strong attention to detail and accuracy.
- Excel experience is highly preferred.
- Confidentiality, multitasking, and flexibility are required.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and good judgment.
- Ability to work flexible hours as necessary.
Benefits
As a Stella-Jones employee, you will enjoy excellent benefits and incentives, including:
- The security of working for an essential workplace.
- A comprehensive total benefits package with 3 medical plans to choose from.
- Company-paid benefits, including dental and vision coverage, life insurance and Accidental Death & Dismemberment (AD&D) policies, Long-Term Disability Coverage, and access to a robust employee assistance program.
- Competitive compensation.
- An annual bonus program opportunity.
- A 401(k) savings plan with a generous Company match (150% on the first 4% deferred).
- Two weeks paid vacation and 9 holidays.
- Career advancement opportunities.
- The ability to purchase Company stock.
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