Administrative Assistant

1 week ago


Alexandria, United States Stella-Jones Inc. Full time

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.Responsibilities:* Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.* Gather, sort and distribute incoming and outgoing mail within the department.* Schedule and coordinate meetings, appointments, and travel arrangements for department staff.* Answer telephones, route calls, and/or take messages.* Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.* Maintain office supplies for department; approve special office supply requests.* Maintain department files and library including record retention program.* Prepare and submit monthly forms, invoices, and check requests.* Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.* Provide backup support to front desk receptionist.* Perform other related duties as assigned.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Qualifications:* Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience* Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy* Excel experience highly preferred* Confidentiality, multitasking and flexibility required* Excellent written and verbal communication* Strong interpersonal skills and good judgment* Ability to work flexible hours as necessary* Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy Learn More



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