Administrative Coordinator
22 hours ago
About the Role
We are seeking an Administrative Assistant to provide on-site property management services and support our Property Manager with daily tasks.
Key Responsibilities:
- Manage tenant relations, including interacting with tenants and departments to resolve issues.
- Create and distribute lease administration forms for lease commencements, expirations, and move-in/move-out processes.
- Coordinate building services, ensuring quality standards for janitorial, day porter, security, and landscaping.
- Maintain accurate records of tenant and vendor files, both physical and digital.
- Answer phones, screen calls, greet guests, and notify personnel of visitors.
- Manage work orders, entering requests into a web-based system and monitoring completion.
- Process purchase orders, service contracts, and certificates of insurance in a timely manner.
- Perform customer visits to ensure excellent service.
- Collaborate with the Property Manager and Accounting Department on financial reporting and budgeting.
- Code and process invoices using Accounts Payable Workflow System.
- Assist with aging reports and accounts receivable collection efforts monthly.
- Prepare statements and ledgers for tenants.
- Order uniforms for engineers.
Qualifications:
- One to two years of administrative and/or property management experience.
- High school diploma or equivalent required; commercial real estate or hospitality experience preferred.
- Valid driver's license with proof of insurance (if driving is required).
- Proficient in Microsoft Office, with experience in Yardi, Procure to Pay, and SharePoint an asset.
- Strong written and verbal communication skills.
What We Offer
$55,000 - $65,000 per year, depending on experience.
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