Office Services Coordinator

3 weeks ago


Indianapolis, Indiana, United States Vaco Full time
Job Summary

Vaco is seeking an experienced Office Services Specialist to join our team in downtown Indianapolis. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our clients and colleagues.

Key Responsibilities
  • Mail Services: Sort and deliver incoming mail, interoffice mail, and overnight mail and packages, ensuring timely and efficient processing.
  • Printing Services: Print and bind financial reports and other documents, as well as run large photocopy projects with precision and attention to detail.
  • Supply Management: Maintain relationships with supply vendors, track inventory of office and printed supplies, and recommend orders as necessary.
  • Facilities and Maintenance: Serve as liaison to building maintenance, assisting in assessing facility improvement opportunities and ensuring the office is well-maintained.
  • Administrative Support: Provide backup coverage for other support personnel, set up office/workspace or cleanout areas for new hires, and maintain relationships with vendors who support the physical office and office equipment.
Requirements
  • Education: High School Diploma or equivalent; completed coursework from an accredited college/university is preferred.
  • Experience: 1 year or more of experience in a professional office environment, preferably with excellent MS Office skills (Word, Excel, and Outlook).
Vaco's Commitment to Diversity and Inclusion

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.



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