Administrative Coordinator

3 days ago


Los Angeles, California, United States Russell Tobin Full time
Administrative Assistant Opportunity

Russell Tobin & Associates is seeking a highly organized and detail-oriented Administrative Assistant to support our client in the retail industry.

Key Responsibilities:

  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Assist with preparing internal communications, reports, and presentations.
  • Track and compile media coverage, creating reports and summaries for the team.
  • Manage media lists, ensuring they are up to date.
  • Support the planning and execution of publicity events, including premieres, press junkets, and other promotional activities.
  • Liaise with vendors, venues, and other external partners to ensure seamless event logistics.
  • Assist with guest lists, invitations, and RSVP tracking.
  • Assist in the creation, editing, and distribution of press materials, including press releases, media kits, and bios.
  • Maintain and organize digital archives of press materials, photos, and other publicity assets.
  • Process invoices and assist with budget tracking.

Requirements:

  • 1-2 years of related administrative experience, ideally in publicity, entertainment, or related field.
  • MS Office, Google Suite
  • Familiarity with media databases and tracking tools (e.g., Cision, Muck Rack) is a plus.

Russell Tobin / Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.



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