Purchasing Coordinator

2 weeks ago

Phoenix, Arizona, United States Mutual Trading Full time

About Us:

Founded in 1926, Mutual Trading Co., Inc. began as a cooperative aimed at centralizing the procurement of essential imported foods to meet the needs of the early Japanese immigrant community in Southern California. Nearly a century later, we have established ourselves as a leading supplier of Japanese food products and play a vital role as a "Culinary Ambassador" promoting Japanese cuisine globally. Our portfolio includes the import, manufacturing, and distribution of over 7,000 items, ranging from food and beverages to restaurant equipment and supplies.

Employee Benefits:

We offer comprehensive Health, Dental, and Vision Insurance for our employees and their dependents, along with Life Insurance and a 401k Plan that includes company matching.

Position Overview:

This role is based in Phoenix, Arizona, with working hours from Monday to Friday, 8 AM to 5 PM. The Purchasing Assistant will be responsible for:

  • Facilitating local procurement of frozen and dry food products, including developing vendor relationships, ensuring quality, negotiating prices, managing logistics, and assisting in product development.
  • Calculating costs and pricing to establish profit margins.
  • Processing receipts and invoices promptly for payment.
  • Setting up stock numbers and maintaining accurate records in the Company AS400 system.
  • Ensuring compliance with FDA and USDA regulations by upholding HACCP and CAPA food safety standards.
  • Collaborating with the warehouse team to guarantee the correct quantity and quality of received goods.
  • Creating purchase orders based on sales volume and inventory levels.
  • Managing inventory levels, including focus sales, slow-moving items, and low stock.
  • Leading bi-weekly sales meetings to discuss product and inventory updates.
  • Coordinating semiannual inventory counts.
  • Participating in company events and functions outside of regular hours as necessary.
  • Assisting in the development of marketing strategies.
  • Performing additional duties as assigned by the department manager.
  • Responding to management inquiries as required.

Physical Requirements:

  • Ability to remain seated in an office environment for extended periods.
  • Proficiency in typing and using a computer for prolonged durations.
  • Capability to reach, bend, kneel, and occasionally lift up to 30 pounds.

Qualifications:

  • Business-level proficiency in English (reading, writing, speaking, listening).
  • Preferred: Business-level proficiency in Japanese, Chinese, or Korean.
  • Positive attitude and ability to work both independently and collaboratively.
  • Adaptability to frequent changes in tasks and workload.
  • High School Diploma or equivalent is required.
  • A minimum of 2 years of relevant experience, preferably in the food industry.

Skills and Knowledge:

  • Intermediate mathematical skills for profit margin calculations, markups, discounts, and inventory counting.
  • Strong problem-solving and multitasking abilities.
  • Exceptional organizational and time management skills.
  • Advanced proficiency in Microsoft Office applications.
  • Effective communication and interpersonal skills.
  • Familiarity with Japanese foods and sake is preferred.

Disclaimer:

This job description is not intended to be an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other job-related tasks as directed by management, subject to reasonable accommodation and business needs. The information contained herein is subject to change at the company's discretion and does not constitute an express or implied contract of employment.

Mutual Trading Company, Inc. is an Equal Opportunity Employer.

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