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Senior Administrative Coordinator

2 months ago

Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time

Position Overview:

The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is on the lookout for a meticulous and proactive individual to assume the role of Executive Operations Assistant. This position is pivotal in delivering comprehensive support and technical expertise to the executives and administrative personnel within the Education Programs and Community Reentry (EPCR) Division.

Key Responsibilities:

  • Facilitate the EPCR Division by managing a variety of tasks essential for project tracking and completion.
  • Conduct thorough research and draft professional correspondence.
  • Maintain and organize calendars, appointments, and confidential information.
  • Prepare statistical reports and generate time-sensitive documentation.
  • Assist the human resources liaison with various hiring processes.
  • Oversee the coordination of gate passes and maintain both electronic and physical filing systems.
  • Engage in procurement activities, including purchasing and budget tracking.
  • Compile documents in response to public information requests and manage sensitive employee-related documentation.
  • Attend meetings, take minutes, and ensure accurate records are kept.
  • Perform additional duties as assigned.

Required Knowledge, Skills & Abilities:

Knowledge of:

  • Organizational management principles.
  • Budgeting and fiscal oversight.
  • General administrative functions.
  • Management and supervisory practices.
  • Various software applications.
  • State government structure and regulations.

Skills in:

  • Effective verbal and written communication.
  • Executive-level organizational and time management.
  • Building and maintaining professional relationships.
  • Tact, diplomacy, and customer service.
  • Policy formulation and research.

Ability to:

  • Interpret and apply relevant rules and regulations.
  • Plan, analyze, and coordinate diverse activities.
  • Establish priorities and manage multiple tasks efficiently.
  • Develop effective operational procedures.
  • Maintain confidentiality and meet strict deadlines.
  • Compose professional reports and correspondence.
  • Provide technical assistance and track project progress.

Preferred Qualifications:

At least three years of relevant administrative experience at a level comparable to Administrative Assistant III, particularly in budget analysis, purchasing, or related administrative functions.

Pre-Employment Requirements:

Employment is contingent upon successful completion of a background investigation. If driving is a job requirement, a valid driver's license and a clean driving record are necessary.

Benefits:

The State of Arizona offers a comprehensive benefits package, including:

  • Vacation and sick leave with ten paid holidays annually.
  • Paid parental leave for eligible employees.
  • Affordable health insurance options.
  • Robust retirement plans.
  • Additional employee benefits such as deferred compensation plans and wellness programs.

For further details on benefits, please refer to the official State of Arizona resources.