Senior Administrative Program Coordinator

1 week ago


San Jose, California, United States General Dynamics Mission Systems Full time
Job Summary

We are seeking a highly skilled Senior Administrative Program Specialist to join our team at General Dynamics Mission Systems. As a key member of our organization, you will play a critical role in supporting the performance and profitability of our business.

Key Responsibilities
  • Plan, coordinate, and track travel arrangements for domestic and international locations
  • Manage the procurement of materials and equipment for assembly, ensuring timely delivery to meet program needs
  • Coordinate the packing and shipping of materials domestically and internationally, adhering to export requirements
  • Track and report government property as necessary
  • Coordinate catering for program/customer meetings
  • Schedule meetings for program activities
  • Collaborate with Facilities/IT to meet the needs of program staff
  • Potential to travel to domestic and international work locations in support of program activities
  • Contribute to the development and implementation of our company's products and services
  • Identify issues, track progress, and implement corrective actions
  • Identify and quantify risks and opportunities
Requirements
  • Knowledge of Excel, Word, and PowerPoint to generate presentations and tracking spreadsheets
  • Ability to prioritize multiple tasks from various disciplines on a daily basis
  • May provide work direction to other employees
  • Basic understanding of company policies and procedures to resolve routine issues
  • Ability to communicate clearly, both written and verbal
  • Creative problem-solving skills requiring advanced proactive decision-making
Preferred Qualifications
  • Bachelor's Degree
  • Department of Defense TS/SCI security clearance
About Us

General Dynamics Mission Systems engineers a diverse portfolio of high-technology solutions, products, and services that enable our customers to successfully execute missions across all domains of operation. We value trust, honesty, alignment, and transparency, and we offer highly competitive benefits and a flexible work environment where contributions are recognized and rewarded.



  • San Jose, California, United States Akraya Inc Full time

    Job Summary:Akraya Inc is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide exceptional administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Provide...


  • San Jose, California, United States Cynet Systems Full time

    Job Description:As a Senior Administrative Assistant at Cynet Systems, you will provide high-level administrative support to executives and teams, ensuring seamless day-to-day operations and strategic initiatives. Your expertise will be instrumental in maintaining complex calendars, scheduling appointments, and preparing communication materials.You will...


  • San Jose, California, United States Akraya Full time

    Job Summary:We are seeking a highly skilled and organized Senior Administrative Assistant to support four Senior Directors within our client's Digital Experience Business Unit. The ideal candidate will be responsible for managing extensive scheduling, travel arrangements, and coordinating various types of meetings and seminars. This role demands a high level...


  • San Francisco, California, United States Bernal Heights Neighborhood Center Full time

    Job SummaryUnder the direction of the Director of Programs, the Mobile Senior Services Coordinator plays a proactive role in assisting active and at-risk seniors in accessing and receiving social services that will enable them to remain independent and well supported at designated housing sites. This position serves seniors and adults with disabilities...


  • San Jose, California, United States Fidos For Freedom Inc Full time

    {"Job Title": "Administrative Assistant", "Job Description": "Job OverviewFidos For Freedom Inc is seeking a highly skilled Administrative Assistant to provide exceptional support to our management team and visitors. As an Administrative Assistant, you will be responsible for a variety of tasks, including answering phone calls, arranging meetings,...


  • San Jose, California, United States Premise Health Full time

    About the RolePremise Health is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our healthcare team, ensuring seamless day-to-day operations.Key ResponsibilitiesScheduling and Coordination: Manage calendars, schedule meetings, and coordinate...


  • San Jose, California, United States Scholars Academy Full time

    Administrative Coordinator at Scholars AcademyScholars Academy is in search of a motivated and detail-oriented Administrative Coordinator to become a vital part of our team and support our mission. As a distinguished private educational institution, we are committed to delivering an exceptional learning experience for children aged 2-10.Key...


  • San Diego, California, United States Planet Pharma Full time

    Administrative AssistantPlanet Pharma is seeking a highly skilled Administrative Assistant to support our senior leadership team.Job Summary:The Administrative Assistant will provide administrative support to assigned leaders, manage calendars, coordinate travel arrangements, and handle confidential and sensitive business details.Key Responsibilities:Manage...


  • San Francisco, California, United States Total Administrative Svc Full time

    Job DescriptionTotal Administrative Svc is seeking a highly skilled Contract Administrator to provide logistical support to our team. The ideal candidate will have a strong background in administrative support and excellent communication skills.Key ResponsibilitiesMaintain a professional demeanor and act with integrity in all interactions with the...


  • San Jose, California, United States XP Power Full time

    Job Title: Senior Benefits AdministratorXp Power is a global leader in providing essential power solutions to the Industrial Technology, Healthcare and Semiconductor Manufacturing Equipment sectors.We design and manufacture power controllers, the essential hardware component in every piece of electrical equipment that converts power from the electricity grid...


  • San Francisco, California, United States Bernal Heights Neighborhood Center Full time

    Job SummaryBernal Heights Neighborhood Center (BHNC) is seeking a highly motivated and detail-oriented Senior Program Coordinator to join our team. As a key member of our senior services team, you will play a vital role in assisting active and at-risk seniors in accessing and receiving social services that enable them to remain independent and...


  • San Jose, California, United States Ascend Full time

    Job Description**Job Summary**The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will work with tenants resolving issues and executing special requests.**Key Responsibilities**Provides direct...


  • San Jose, California, United States Takara Bio USA, Inc. Full time

    Job Title: Administrative CoordinatorAbout the Role:The Administrative Coordinator is a key member of the Human Resources team, responsible for coordinating company and employee events, as well as providing administrative support to the team.Key Responsibilities:Plan and execute HR and employee-focused events, including the annual National Sales...


  • San Jose, California, United States Cypress HCM Full time

    Administrative Assistant 3We are seeking a highly skilled and experienced Administrative Assistant 3 to join our team at Cypress HCM.Key Responsibilities:Apply administrative skills and company policies to complete a wide range of tasks.Work on assignments that require judgment and problem-solving skills.Manage calendars, schedule meetings, and coordinate...


  • San Jose, California, United States Samsung SDS America Full time

    Job Title: Senior Systems Administrator - AtlassianSamsung SDS America is seeking a highly skilled Senior Systems Administrator to join our Device Solutions America (DSA) Lab Support team. This role is responsible for the configuration, maintenance, and optimization of Atlassian tools, including Jira, Confluence, Bitbucket, and other key integrations such as...


  • San Jose, California, United States Ascend Full time

    Job SummaryThe Administrative Assistant will play a vital role in supporting the management team at Ascend. This position requires a highly organized and detail-oriented individual who can provide exceptional customer service and administrative support.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the management team,...


  • San Jose, California, United States Takara Bio Full time

    About the RoleThis is a highly visible role within the Human Resources team at Takara Bio, responsible for coordinating company and employee events, as well as performing other confidential administrative and human resources support functions.Key ResponsibilitiesPlan and execute HR or employee-focused events, such as the annual National Sales...


  • San Francisco, California, United States Bernal Heights Neighborhood Center Full time

    Job Title: Senior Program Assistant - Mobile ServicesJoin Bernal Heights Neighborhood Center as a Senior Program Assistant - Mobile Services and play a vital role in supporting seniors and adults with disabilities in accessing social services that promote independence and well-being.Job SummaryThe Senior Program Assistant - Mobile Services will work under...


  • San Jose, California, United States Planned Parenthood Mar Monte Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Planned Parenthood Mar Monte. The successful candidate will provide administrative support to our Services team, ensuring the smooth operation of our office and the delivery of high-quality...


  • San Jose, California, United States Takara Bio USA, Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Takara Bio USA, Inc. in San Jose, CA. As the first point of contact for our guests, you will be the face of our company and play a critical role in maintaining a professional and welcoming environment.Key ResponsibilitiesFront Desk Operations:...