Senior Benefits Administrator

3 weeks ago

San Jose, California, United States XP Power Full time
Job Title: Senior Benefits Administrator

Xp Power is a global leader in providing essential power solutions to the Industrial Technology, Healthcare and Semiconductor Manufacturing Equipment sectors.

We design and manufacture power controllers, the essential hardware component in every piece of electrical equipment that converts power from the electricity grid into the right form for equipment to function.

Listed as a FTSE 250 company on the London Stock Exchange we are a fast-growing business, serving our global blue-chip customer base from 29 locations across Europe, North America, and Asia.

We are extremely proud and committed to our culture that values Customer Focus, Flexibility, Knowledge, Speed, and Integrity.

Job Summary

The Senior Benefits Administrator will oversee the management of benefits and payroll related responsibilities of the benefit plans.

This role will perform routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leaves; disputes and investigations; occupational health and safety; and other regulatory reporting requirements.

Key Responsibilities
  • Handles employment-related inquiries from employees, supervisors, and managers, referring complex and/or sensitive matters to the appropriate staff.
  • Assists in the development and improvement of company policies and procedures related to benefits.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
  • Manages all benefits administration (medical, dental, vision, FSA, 401(k), 457(b), 457(f), etc.) including determining eligibility; managing contributions and vesting schedules; annual enrolment activities; and overall presentation of benefit programs.
  • Provides customer service to employees by answering benefits questions and resolving issues.
  • Works with insurance broker and plan carriers related to plan design, plan administration and compliance to applicable employment laws.
  • Leads annual benefits renewal process and recommends innovative approaches taking into consideration feedback from leadership, market research and cost analysis.
  • Facilitates annual renewal and enrolment process including preparation of employee communications and updating benefit enrolment information.
  • Develops new communication materials, strategies, and project plans to enhance employees' understanding of benefits offerings.
  • Audits benefits plans for compliance with government regulations; prepares and submits all government-mandated reports.
  • Performs audits using service providers reports to ensure compliance with plan requirements.
  • Interacts with service providers, accounting, internal audit, IT, and others on internal audits, and reporting ensuring requests are completed and deadlines are met.
  • Facilitates all employee leave of absences (FMLA/CFRA, PFL, Workers Comp, etc.).
  • Manages Workers' Compensation processes and related claims.
  • Assists with change reports, ADP validation setup, testing, etc.
  • Assists in the calculation and processing of bonuses and other incentives programs.
Requirements
  • Knowledge of ERISA and government reporting requirements for deferred compliance plans.
  • Demonstrated knowledge of human resources policy and employment law (i.e. FLSA, DOL and EEOC regulations and employee relations).
  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation and conflict resolution skills.
  • Possess experience and/or knowledge in managing a global mobility program, including facilitating employee transfers into and out of the U.S. to various international locations, ensuring compliance with local and international laws, and coordinating logistics and support for relocating employees, is a PLUS.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Thorough knowledge of employment-related laws and regulations.
  • Proficient with Microsoft Office Suite or related software.
  • Proficiency with ADP HRIS system is preferred.
  • Bachelor's degree in human resources, Business Administration or related field preferred.
  • Worked in an international company with global processes.
  • Proficiency with ADP / Workforce Now.
  • Excellent Excel skills.
  • At least 5 years of human resources management experience preferred.
  • SHRM-CP a plus.
  • Experience with Global Mobility / Immigration a plus.

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