Accounts Receivable Specialist

2 weeks ago


Cary, North Carolina, United States Accentuate Staffing Full time

Accentuate Staffing is seeking a skilled Accounts Receivable Specialist to support our client’s Finance Department. This role focuses on managing various accounting functions, particularly in the Accounts Receivable sector, which includes invoicing, cash applications, and collection efforts.

Key Responsibilities:

  1. Invoicing: Process daily invoices for shipments, ensuring accurate entry into vendor portals and timely communication with customers. Calculate and incorporate freight charges as necessary.
  2. Cash Application: Accurately apply payments received through various methods to outstanding invoices. Collaborate with customers and utilize supplier portals to ensure proper cash application. Investigate discrepancies and make adjustments as needed.
  3. Credit Memo Management: Generate manual credit memos and invoices as instructed. Enter relevant data into the ERP system and prepare monthly reports for review.
  4. Collections: Conduct collection activities by monitoring aging receivables, reaching out to customers for overdue payments, and maintaining updated customer contact information in the ERP system.
  5. Discrepancy Resolution: Analyze discrepancies by reviewing original invoices and related documents. Work closely with Customer Service and Finance teams to resolve issues effectively.
  6. Software Proficiency: Utilize various software applications, including MS Excel, Word, Access, and ERP systems, to manage and track invoices and cash receipts.
  7. Compliance Support: Assist in account reconciliations and ensure adherence to SOX processes. Support internal and external audits as required.

Qualifications:

  1. Bachelor's degree in Accounting or Finance, or equivalent experience is preferred.
  2. 1-3 years of relevant accounting experience, particularly in collections.
  3. Excellent written and verbal communication skills.
  4. Experience with ERP systems is essential.
  5. Advanced proficiency in Microsoft Excel, including pivot tables, v-lookup, and macros.


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