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Accounts Receivable Specialist

2 months ago

Cary, North Carolina, United States Accentuate Staffing Full time

Accentuate Staffing is actively seeking an Accounts Receivable Specialist to support our client in their financial operations. This role is crucial within the Finance Department, focusing primarily on the Accounts Receivable function, which includes invoicing, cash applications, and collection processes.

Key Responsibilities:

  1. Invoicing: Generate daily invoices for dispatched shipments, ensuring accurate entry into vendor portals and timely communication with customers. Include necessary freight calculations as required.
  2. Cash Application: Process payments received through various methods such as lockbox, ACH, or wire transfer, ensuring proper allocation to outstanding invoices. Collaborate with customers and utilize supplier portals to resolve payment discrepancies and maintain accurate records.
  3. Credit Management: Issue manual credit memos and invoices as instructed, ensuring accurate data entry into the ERP system. Prepare and present monthly credit memo reports for review.
  4. Collections: Engage in collection activities, including monitoring the aging of receivables and reaching out to customers for overdue payments. Maintain updated customer contact information in the ERP system and provide necessary documentation as needed.
  5. Discrepancy Resolution: Investigate payment discrepancies by reviewing relevant documentation such as invoices and purchase orders. Work collaboratively with Customer Service and Finance to identify and resolve issues.
  6. Software Proficiency: Utilize various software applications, including MS Excel, Word, Access, and the ERP system, to track invoice statuses and support daily operations.
  7. Audit Support: Assist in internal and external audits, ensuring compliance with established processes and controls.

Qualifications:

  1. Bachelor's degree in Accounting or Finance, or equivalent experience preferred.
  2. 1-3 years of relevant accounting experience, particularly in collections.
  3. Excellent written and verbal communication skills.
  4. Experience with ERP systems.
  5. Advanced proficiency in Microsoft Excel, including pivot tables, v-lookup, and macros.