Accounts Receivable Specialist
2 weeks ago
About the Role:
Accentuate Staffing is actively seeking an Accounts Receivable Specialist for a prominent client. This role is pivotal within the Finance Department, focusing primarily on the Accounts Receivable function, which encompasses invoicing, cash applications, and collection efforts.
Key Responsibilities:
- Invoicing: Generate daily invoices for dispatched shipments, ensuring accurate entry into vendor portals and timely communication with customers. Include necessary freight calculations.
- Cash Application: Accurately apply payments received through various methods to outstanding receivable invoices. Collaborate with customers and supplier systems to ensure proper cash application, and resolve any discrepancies in payments.
- Credit Management: Issue manual credit memos and invoices as instructed, ensuring proper documentation and input into the ERP system. Prepare a monthly report of credit memos for management review.
- Collections: Conduct collection activities, including monitoring aging reports and reaching out to customers for overdue payments. Maintain updated customer contact information within the ERP system.
- Discrepancy Resolution: Investigate and reconcile payment discrepancies by reviewing relevant documentation and collaborating with internal teams to determine the cause.
- Software Proficiency: Utilize various software applications, including MS Excel, Word, Access, and ERP systems, to manage invoicing and track payment statuses.
- Audit Support: Assist in internal and external audits and ensure compliance with financial regulations.
Qualifications:
- Bachelor's degree in Accounting or Finance is preferred.
- 1-3 years of relevant accounting experience, particularly in collections.
- Excellent written and verbal communication skills.
- Experience with ERP systems is essential.
- Advanced proficiency in Microsoft Excel, including pivot tables and v-lookups.
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