Academic Program Coordinator

3 weeks ago


Austin, Texas, United States The University of Texas at Austin Full time
Job Summary

We are seeking an experienced Academic Program Coordinator to provide programmatic and administrative support for the UT Public Health Coalition (PHC) and the Texas Institute for Sexual and Gender Minority Health Research (TISGMHR).

Key Responsibilities
  • Manage daily operations, including purchasing and procurement of supplies, collecting relevant information for purchase orders/business contracts, and assisting steering committees with purchases and travel.
  • Oversee financial management of all program activities, maintaining budgets and tracking expenditures for each program budget.
  • Coordinate and schedule committee meetings, attend all committee meetings, take meeting notes, and disseminate minutes.
  • Coordinate seminars, in-person gatherings of research and community impact scholars, and update program communications (website, social media).
  • Monitor and identify potential funding opportunities and support philanthropic activities in collaboration with CNS and Dell Med Development, UT Foundation Relations, and Institute Directors.
  • Assist steering committee and teaching subcommittee in curriculum planning and development, and assist implementation of a new core curriculum across multiple colleges.

Requirements
  • Bachelor's degree and three years of responsible level experience in program management and coordination of programs, or master's degree and two years of above experience.
  • Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.
  • Excellent interpersonal, oral communication, and writing skills, with demonstrated analytical, problem-solving, and critical thinking skills.
  • Ability to perform work independently and experience supporting faculty and staff.

Preferred Qualifications
  • Master's degree in public health.
  • Experience with *DEFINE, course scheduling, and Workday.
  • Working knowledge of university policies and procedures and an understanding of university organizational, cultural, and academic structure.


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