Academic Program Coordinator
5 days ago
We are seeking a highly organized and detail-oriented Academic Program Coordinator to provide programmatic and administrative support for the UT Public Health Coalition (PHC) and the Texas Institute for Sexual and Gender Minority Health Research (TISGMHR). This is a 2-year fixed-term appointment.
Key Responsibilities- Manage daily operations, including purchasing and procurement of supplies, collecting relevant information for purchase orders/business contracts, and assisting steering committees with purchases and travel.
- Maintain budgets and track expenditures for each program budget, overseeing financial management of all program activities, coordinating and scheduling committee meetings, and attending all committee meetings to take meeting notes and disseminate minutes.
- Coordinate seminars, inviting speakers, communicating goals, preparing presentation materials, recording, and sharing seminars, as well as in-person gatherings of research and community impact scholars.
- Liaise with steering committees to update program communications, including the website and social media, and coordinate meetings across university units and university leadership.
- Monitor and identify potential funding opportunities and support philanthropic activities in collaboration with CNS and Dell Med Development, UT Foundation Relations, and Institute Directors.
- Assist steering committees and teaching subcommittees in curriculum planning and development, assist in the implementation of a new core curriculum across multiple colleges, and assist in curriculum plans, including redesign implementation.
- Bachelor's degree and three years of responsible level experience in program management and coordination of programs, or master's degree and two years of above experience.
- Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.
- Ability to meet overlapping deadlines, demonstrated strong organizational skills, general financial and budgeting knowledge, excellent interpersonal, oral communication, and writing skills, demonstrated analytical, problem-solving, and critical thinking skills, and demonstrated ability to perform work independently.
- Experience supporting faculty and staff, proficiency using computers, including Outlook, Microsoft Word, Excel, database programs, electronic calendar, and email systems, and standard office equipment, experience working in an academic environment, and supervisory experience.
- Master's degree in public health.
- The ideal candidate should be innovative, skilled at anticipating shifting trends, a self-starter, highly collaborative, able to work well under changing environments, respond well to feedback, and work well as part of a team.
- Skilled with interacting with a variety of constituents/customers, experience with *DEFINE, course scheduling, and Workday, working knowledge of university policies and procedures, and an understanding of university organizational, cultural, and academic structure, as well as knowledge of resources.
The salary range for this position is $45,000+ depending on qualifications.
How to ApplyTo apply, please submit your resume, three work references with their contact information, at least one reference should be from a supervisor, and a letter of interest. Please ensure that all required materials have been uploaded before submitting your online job application.
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