Aviation Operations Coordinator

2 days ago

Bellevue, Washington, United States PACCAR Full time
Job Summary

PACCAR is seeking a highly skilled Aviation Scheduler to join our team. As an Aviation Scheduler, you will be responsible for coordinating flight schedules, managing crew and aircraft resources, and ensuring compliance with regulatory requirements.

Key Responsibilities
  • Coordinate flight schedules and manage crew and aircraft resources to ensure efficient and safe operations.
  • Manage CEO approval process for all trips and ensure compliance with crew duty and flight time limitations.
  • Respond to aircraft availability, airport, and flight scheduling inquiries.
  • Ensure trips are scheduled in compliance with regulatory requirements.
  • Coordinate crew and maintenance schedules.
  • Obtain required aircraft and crew permits/visas for international travel.
  • Provide flight tracking details for company personnel and ground transportation support.
  • Post-flight: maintain flight and crew duty records.
Additional Responsibilities
  • Back up department Accountant duties during absences.
  • Coordinate thorough scheduling duties handoff prior to absences.
  • Department Security focal.
  • Manage and pay invoices for international fees.
  • Manage Aircraft document renewals for registration, insurance, landing permits, Customs decals, CANPASS program, etc.
  • Monitor main gate for visitors and deliveries.
  • Building security check when last to leave hangar.
  • Attend industry conferences to ensure incorporation of best practices.
Requirements
  • Strong interpersonal skills and excellent verbal and written communication ability.
  • Ability to maintain professional attitude while working with a sense of urgency under deadlines.
  • Excellent PC skills (Excel, Word, Outlook, and internet).
  • Highly developed organizational, planning skills, and detail-oriented.
  • Demonstrated ability to work with highly confidential information.
  • Ability to interact with senior executives and officials inside and outside the company.
  • Ability to respond during evenings, weekends, holidays, and be available on-call when required.
  • Knowledge of aviation terminology and experience with flight scheduling software.
  • Proficiency with PFM and Flightbridge scheduling software preferred.
  • Accounting experience preferred.
  • Ability to pass TSA and Port of Seattle background screening for ID badge.
  • Valid passport and driver's license.
Benefits

PACCAR offers a comprehensive benefits package, including:

  • 401k with up to a 5% company match.
  • Fully funded pension plan that provides monthly benefits after retirement.
  • Comprehensive paid time off - minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time.
  • Tuition reimbursement for continued education.
  • Medical, dental, and vision plans for you and your family.
  • Flexible spending accounts (FSA) and health savings account (HSA).
  • Paid short-and long-term disability programs.
  • Life and accidental death and dismemberment insurance.
  • EAP services including wellness plans, estate planning, financial counseling, and more.
  • This position is also eligible for a holiday gift.
Diversity

PACCAR values diversity and inclusion in the workplace, recognizing that a diverse and inclusive work environment ensures the company has the talent needed to conduct business today and in the future.

PACCAR has been awarded the Top Company for Women to Work for in Transportation since 2018 by the Women In Trucking Association and Newsweek 2023 America's Greatest Workplaces for Women.

For more information, please visit our Diversity and Inclusion Commitment page.

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