Aviation Operations Coordinator
1 week ago
PACCAR is a prestigious Global Fortune 500 entity founded in 1905. Renowned for its leadership in the commercial vehicle, financial, and customer service sectors, PACCAR boasts internationally recognized brands such as Kenworth, Peterbilt, and DAF trucks. As a global technology innovator, PACCAR excels in the design, manufacturing, and customer support of high-quality trucks across light, medium, and heavy-duty categories. The company also specializes in advanced diesel engine design and offers tailored financial services, IT solutions, and truck parts related to its core operations.
At PACCAR, you can shape your career by contributing to the transportation technology of the future, supporting essential business functions, or enhancing our exceptional products and services.
The PACCAR flight department plays a vital role in the company's operational framework and long-term strategic vision. Employment with PACCAR includes a comprehensive suite of industry-leading benefits, including medical, dental, and vision coverage, 401(K) matching contributions, paid vacation and sick leave, and a pension plan. The department operates three aircraft under 14 CFR Part 91, including two Falcon 50EX aircraft stationed in Seattle and one in Denton, TX.
Key ResponsibilitiesEssential Functions and Duties:
- Manage aircraft bookings: Add and modify reservations as needed.
- Oversee the CEO approval process for all travel arrangements.
- Respond to inquiries regarding aircraft availability, airport logistics, and flight scheduling.
- Ensure compliance with crew duty and flight time regulations when scheduling trips.
- Coordinate trip logistics: Notify Fixed Base Operators (FBOs), arrange ground handling, fuel, and catering services.
- Organize crew accommodations: Book hotels and rental vehicles.
- Prepare comprehensive Trip Packets for flight crews.
- Align crew and maintenance schedules effectively.
- Secure necessary permits and visas for international travel.
- Provide flight tracking information to relevant personnel and arrange ground transportation.
- Post-flight: Maintain accurate flight and crew duty records.
- Support department accounting functions during staff absences.
- Facilitate smooth transitions of scheduling duties prior to any leave.
- Act as the department's security liaison.
- Manage and process invoices for international fees.
- Oversee the renewal of aircraft documentation, including registration, insurance, landing permits, and Customs decals.
- Monitor the main entrance for visitors and deliveries.
- Conduct security checks when the hangar is the last to close.
- Participate in industry conferences such as NBAA, PNBAA, and PFM to integrate best practices.
- Exceptional interpersonal skills with strong verbal and written communication capabilities.
- Ability to maintain professionalism while working under pressure and managing multiple tasks.
- Proficient in PC applications (Excel, Word, Outlook, and internet navigation).
- Highly organized with strong planning skills and attention to detail.
- Experience handling confidential information with discretion.
- Capable of interacting with senior executives and external officials.
- Availability to respond during evenings, weekends, and holidays as needed.
- Familiarity with aviation terminology and experience using flight scheduling software.
- Preferred proficiency in PFM and Flightbridge scheduling software.
- Accounting experience is advantageous.
- Must pass TSA and Port of Seattle background checks for ID badge issuance.
- Possession of a valid passport and driver's license.
- High School Diploma is required; a Bachelor's Degree is preferred.
- Dispatcher certification is a plus.
PACCAR offers a comprehensive range of benefits for U.S. employees, including:
- 401k plan with up to a 5% company match.
- Fully funded pension plan providing monthly benefits post-retirement.
- Generous paid time off, including a minimum of 10 vacation days, 12 paid holidays, and sick leave.
- Tuition reimbursement for ongoing education.
- Medical, dental, and vision plans for employees and their families.
- Flexible spending accounts (FSA) and health savings accounts (HSA).
- Paid short- and long-term disability programs.
- Life and accidental death and dismemberment insurance.
- Employee Assistance Program (EAP) offering wellness plans, estate planning, financial counseling, and more.
- Eligibility for a holiday gift.
PACCAR thrives on the strength of diverse teams working collaboratively to achieve outstanding results. We believe that a diverse and inclusive workplace is essential for attracting the talent necessary for current and future business success. Diversity fosters innovation, enhances decision-making, and boosts employee engagement.
PACCAR actively promotes diversity through global Diversity Councils and various employee resource groups, supporting initiatives such as multicultural events, outreach, and mentorship programs. PACCAR has been recognized as a Top Company for Women to Work for in Transportation since 2018 by the Women In Trucking Association and was named one of Newsweek's 2023 America's Greatest Workplaces for Women.
PACCAR is an Equal Opportunity Employer/Protected Veteran/Disability. We value talent and encourage growth and development within our workforce. Compensation is determined based on various factors, including education, training, and experience. The salary range for this position is competitive and accompanied by the full array of benefits outlined above.
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