Administrative Services Manager

2 weeks ago

Fort Collins, Colorado, United States Poudre Canyon Health and Rehabilitation Center LLC Full time
Position Overview

Are you dedicated to enhancing the quality of care? Do you strive to make a meaningful difference in the lives of others? If you are a collaborative team member with quick problem-solving skills, we invite you to consider a role that fosters your professional development.

ABOUT OUR ORGANIZATION

At Poudre Canyon Health and Rehabilitation Center LLC, we understand that care transcends mere medical procedures. Guided by compassion and integrity, we aim for excellence in every interaction.

ESSENTIAL QUALIFICATIONS:

Compassion is at the core of what we do.

ROLE SUMMARY:

Your primary duty will be to oversee all administrative functions in accordance with current federal, state, and local regulations governing long-term care and assisted living facilities. You will be responsible for ensuring that effective administrative practices are upheld consistently.


KEY DUTIES:

Financial Management: 30% of your time

  • Generate financial and statistical reports as required
  • Timely preparation and distribution of monthly statements
  • Maintain both electronic and physical billing records for all payers
  • Organize Medicaid billing records systematically
  • Monitor and collect accounts receivable, reporting overdue accounts
  • Keep daily and monthly census reconciled in software
  • Record payments in appropriate cash receipt journals
  • Post payments to the respective resident accounts
  • Reconcile bank statements monthly
  • Close accounts receivable software according to company timelines
  • Ensure compliance with company policies for claims submission
  • Participate in the verification process for Medicare and Managed Care claims

Medicaid Oversight: 25% of your time

  • Supervise work with technical staff
  • Track and manage Medicaid applications and re-evaluations, assisting residents and their families

Collaborative Efforts: 25% of your time

  • Direct and coordinate business office operations
  • Engage with residents, staff, visitors, and regulatory agencies
  • Communicate effectively with facility personnel and department heads
  • Foster positive relationships with families, residents, and colleagues
  • Oversee the organization of business office documents
  • Perform additional duties as assigned

Resident Trust Management: 20% of your time

  • Ensure compliance with regulations regarding Resident Trust accounts
  • Provide residents with quarterly statements of managed funds
  • Adhere to all applicable state and federal regulations

SKILLS AND KNOWLEDGE REQUIRED:

Skills: Proficiency in Google and Microsoft platforms

Knowledge: Familiarity with laws, regulations, and guidelines related to administrative procedures in healthcare settings; understanding of Medicare, Medicaid, and insurance processes


EDUCATION AND EXPERIENCE:

Education: Minimum requirement of a high school diploma (Associate's Degree in Business Administration preferred)

Experience: 1-3 years of experience in nursing home business office operations; familiarity with bookkeeping, basic accounting, and bank reconciliation preferred


PHYSICAL DEMANDS:

  • Work is performed in a facility setting requiring standing, walking, sitting, and using hands for various tasks
  • Must be able to lift a minimum of 25 pounds and move it a distance of at least 50 feet

ADDITIONAL INFORMATION:

  • All information will be treated confidentially in accordance with EEO guidelines
  • Travel may be required using personal or company vehicles
  • A valid, unrestricted driver's license is necessary

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