Administrative Assistant

4 weeks ago

New York, New York, United States Blackstone Restaurant Full time

Job Description:

The Administrative Assistant role at Blackstone Technology & Innovations (BXTI) entails providing exceptional support to a team of senior professionals.

Responsibilities:

  • Manage calendars, schedule internal and external appointments, confirm meetings, and coordinate with other assistants.
  • Answer calls and act as a gatekeeper, ensuring seamless communication.
  • Provide backup support for other senior professionals, ensuring continuity and efficiency.
  • Book conference rooms for internal and external meetings, greet guests, and register them in the visitors system.
  • Complete detailed corporate expenses, tracking receipts and reimbursements.
  • Coordinate travel arrangements, including flights, visas, passports, cars, hotels, and other reservations.
  • Maintain and organize files, ensuring accurate and up-to-date information.
  • Monitor and maintain office equipment and inventory supplies.
  • Assist with various bespoke projects, including event planning, strategic operations, budget management, and process improvement initiatives.
  • Coordinate and drive various culture initiatives, promoting a positive and inclusive work environment.

Qualifications:

Blackstone seeks highly motivated and organized individuals with 5+ years of administrative assistant experience supporting a team of 3 or more.

Candidates should possess strong communication skills, high emotional intelligence, and the ability to work under pressure.

They should also be able to multi-task, prioritize competing tasks and deadlines, and maintain confidentiality and integrity.

Familiarity with Microsoft suite and experience with Concur and Amex GBT are preferred.

The successful candidate will be an autonomous worker with strong follow-through skills, able to build relationships with key players and management.

They should be a creative thinker, able to adapt to changing priorities and deadlines.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws.

This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.

All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

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