Senior Administrative Assistant

4 weeks ago

New York, New York, United States Capital One Services, LLC Full time

Job Summary


We are seeking an exceptionally bright, multitasking, and self-motivated Administrative Support Specialist to support 4 to 6 executives in a fast-paced tech-savvy environment.


Key Responsibilities



  • Partner with multiple executives to handle administrative tasks, freeing up their time to focus on department and company goals.
  • Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
  • Arrange and reserve conference rooms, catering, audio/video, and other essential services as needed for meetings and conferences.
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
  • Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies, and social events.
  • Prepare professional business communication documents, including memos, letters, and emails.
  • Build and maintain good business relationships with executives and administrative staff across the organization.
  • Participate in general administrative duties, such as copying, distributing mail, ad-hoc projects, committees, and group events.
  • Promote a fun and team-oriented work environment.

Requirements



  • High School Diploma, GED, or equivalent certification.
  • At least 2 years of administrative experience.
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
  • Preferred qualifications include an Associate's Degree, 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment, 3+ years of calendar management supporting multiple executives, and 1+ year of meeting and event planning experience.

About Capital One


Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. We offer a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being.


Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.


This role is expected to accept applications for a minimum of 5 business days.


No agencies please.

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