Property Management Administrative Specialist
2 weeks ago
Position Overview:
The Real Estate Services Administrator plays a crucial role in providing exceptional support to tenants and vendors within the property management sector.
Key Responsibilities:
- Assist management with a variety of administrative functions, including handling phone inquiries, tenant communications, and preparing financial reports.
- Maintain comprehensive files, ensuring all documents such as insurance certificates and leases are current and comply with company standards.
- Collaborate with Building Technicians and vendors to identify maintenance needs, manage work orders, and track progress.
- Review and coordinate lease administration tasks, including setting up leases and processing amendments.
- Prepare and submit tenant billing upon receiving necessary approvals.
- Contribute to the preparation of monthly and quarterly management reports.
- Process invoices and purchase orders through the accounting system, ensuring timely payments.
- Address common and uncommon issues that arise in the work area independently.
- Evaluate available solutions and select the most appropriate options.
- Enhance team performance through the quality of service and information provided.
- Adhere to established procedures while receiving moderate supervision.
Qualifications:
- High School Diploma or GED with 2-3 years of relevant experience.
- Solid understanding of work routines and standards, with the ability to apply skills across various processes.
- Intermediate problem-solving skills, capable of selecting solutions independently.
- Ability to convey complex information clearly and concisely within the team.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational skills paired with a curious mindset.
- Basic math skills, including the ability to calculate percentages and discounts.
Additional Information:
CBRE is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
CBRE also offers reasonable accommodations for individuals with disabilities during the application process. If you require assistance, please reach out for support.
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