Administrative Assistant

3 weeks ago


Costa Mesa, California, United States Ultimate Staffing Full time
Job Title: Administrative Assistant

Ultimate Staffing is seeking an experienced Administrative Assistant to join our team in the Real Estate department. As an Administrative Assistant, you will provide administrative support to the Director of Real Estate and in-house legal counsel, ensuring the smooth operation of the department.

Key Responsibilities:
  • Provide administrative support to the Director of Real Estate and in-house legal counsel, including answering phone calls, responding to emails, and preparing correspondence.
  • Assist with word processing functions, including typing, revising, and formatting documents, reports, and memos.
  • Interact with tenants, corporate offices, and internal departments, responding to requests in a professional and timely manner.
  • Read and route incoming mail, email, and faxes, and maintain a filing system.
  • Assemble, order, and maintain an adequate supply of marketing materials for the organization.
  • Maintain a calendar and schedule appointments, and code and process invoices to the appropriate cost center.
  • Prepare expense reports as needed, and prepare all necessary travel arrangements, including airline, hotel, auto, and restaurant reservations.
Requirements:
  • Bachelor's degree (B.A.) from a four-year college or university preferred; or five to seven years related experience and/or training; or equivalent combination of education and experience.
  • Good organizational ability, and verbal and written communication skills.
  • Ability to pass a pre-employment alcohol/drug screening test.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Must be at an advanced level in Word, frequently using macros, tables, mail merge, and special formatting.
  • Proficient in Excel and Outlook.
Salary:

$90K plus potential bonus



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