Criminal Court Administrator

2 weeks ago

Chesapeake, Virginia, United States City of Chesapeake Full time
Job Overview
The Judicial Support Specialist (Deputy Clerk III) will be positioned within the criminal division, specifically focusing on courtroom operations. This role requires the ability to perform under pressure. The primary responsibility involves delivering essential administrative support to judges, attorneys, defendants, and court staff.

This position entails preparing all necessary documentation to accurately reflect the orders issued by the judge, whether in criminal or, if needed, civil proceedings.

This role is crucial for enabling our criminal and assistant supervisors to manage the Clerk's office effectively and efficiently, ensuring seamless operations with confidence and security.

The Deputy Clerk III must possess strong multitasking abilities and prioritize tasks to adapt to changing demands.

Extensive knowledge is preferred, ideally with circuit court experience; however, training will be provided for candidates with prior general or juvenile domestic courtroom experience.


The responsibilities of the Judicial Support Specialist (Deputy Clerk III) include entering various data into state computer systems, ensuring precise case entry for Juvenile Domestic and Relations and General District Court appeals; managing indictments and audits; researching guidelines; and composing a variety of routine documents.

This position also involves organizing and maintaining departmental records while updating case management and financial management systems.


The incumbent will authenticate legal documents through the certification process and accurately prepare, gather, and organize all required judicial paperwork in accordance with established policies and statutory regulations.

Duties are performed at an advanced level based on prior knowledge and experience. Understanding the capias process is essential when receiving and examining defendant paperwork. Coordination of court docket activities for arraignment hearings is also required, along with collaboration with court reporters and defendants, and administering witness oaths. Swift and accurate transcription of judge's orders is a must.

Additionally, the role involves reviewing and examining violations in collaboration with other agencies (e.g., Probation and Parole) to ensure accuracy and maintaining the integrity of evidence for chain of custody.

The position requires operation of photocopy equipment, cashier registers, barcode scanners, document scanners, imaging stations, and/or record indexing and verification stations. Responsibilities include handling receipt fees, taxes, fines, restitution, and accurately inputting court costs for various matters into state systems.

Exceptional customer service is a fundamental expectation, including responding to inquiries from customers via email, telephone, and in-person at the front counter.

Required Qualifications
Vocational/Educational Requirement:
A bachelor's degree or an equivalent combination of education and experience in business administration, public administration, or a closely related field is required.
Experience Requirement:
In addition to meeting the educational standards, this position requires a minimum of four years of related, full-time equivalent experience.
Special Certifications and Licenses:
None required.
Special Requirements:
Employees may be expected to work beyond their regular hours in response to short-term departmental needs and/or city-wide emergencies.

Preferred Qualifications:
Experience in the criminal court division and courtroom operations with 3 to 4 years of combined experience is preferred.
Ability to perform tasks accurately with attention to detail, including managing competing priorities.
Preferred experience with certifying case entries for JDR and GDC appeals, direct indictments, and audits.
Proficiency in Microsoft Office and Excel technology.
Capability to draft legal documents.
Experience in handling confidential paperwork.
Strong background in customer relations.
Experience in coordinating with team members.

  • Criminal Court Administrative Assistant

    2 weeks ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Position OverviewThe Courtroom Operations Specialist plays a crucial role in the criminal division, providing essential administrative support to judges, attorneys, defendants, and court personnel. This position requires the ability to perform effectively under pressure and manage multiple tasks simultaneously.Key ResponsibilitiesPrepare and manage all...

  • Deputy Clerk Circuit Court III/Criminal case entry

    3 weeks ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeThe Deputy Clerk III will be in the criminal division which shall include receipt any cash bonds, received from lower courts or magistrates. New case entry and processing including all new cases from lower courts. Assign new case numbers and distribute list to Commonwealth's attorney, GDC and JDR. Enter and process all sealed indictments,...

  • Courtroom Administrative Specialist

    2 weeks ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Overview The Courtroom Administrative Specialist (Deputy Clerk III) will be positioned within the criminal division, specifically focusing on courtroom operations. This role requires the ability to perform effectively under pressure. The primary responsibility of this position is to provide essential administrative support to judges, attorneys,...

  • Courtroom Administrative Specialist

    2 weeks ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Position OverviewThe Courtroom Administrative Specialist plays a crucial role within the criminal division, providing essential support to judges, attorneys, defendants, and court staff. This position requires the ability to perform effectively under pressure and manage multiple tasks simultaneously.Key ResponsibilitiesAssist in the administration of...

  • Deputy Clerk of Circuit Court II/ Probate

    3 weeks ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeThe Deputy Clerk II will start in probate division and eventually could be cross trained for other divisions. Scheduling appointments for the public who need to Probate estates, file for Guardianships, Conservators, and any other needs, i.e., able to handle financial, real estate and legal matters. When receiving applications for Probate...

  • Judicial Support Clerk

    1 week ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Overview The Courtroom Administrative Specialist (Deputy Clerk III) will serve in the criminal division, which encompasses courtroom responsibilities. This role requires the ability to perform under pressure. The primary responsibility of this position is to provide essential administrative support to judges, attorneys, defendants, and court staff.This...

  • Deputy Clerk of Circuit Court I

    3 weeks ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeThe Deputy Clerk I will start in land records and deeds and eventually could be cross trained for other divisions. The Deputy Clerk I is responsible for a variety of administrative tasks in support of the circuit court functions, as well as indexing and recording documents such as deeds, deeds of trust into the court's automated system and...

  • Administrative Coordinator

    1 day ago

    Chesapeake, Virginia, United States First Baptist Church South Hill Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the general operations of the Administration Office at First Baptist Church South Hill.Key ResponsibilitiesAdministrative Support: Provide administrative support to the Administration Office, including answering phone calls,...

  • Deputy Clerk

    3 days ago

    Chesapeake, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Commonwealth of Virginia is seeking a highly organized and detail-oriented Deputy Clerk to join our team in Chesapeake. As a Deputy Clerk, you will be responsible for ensuring the smooth operation of our court office, handling a high volume of tasks with accuracy and efficiency.Key ResponsibilitiesManage court dockets and schedules with...

  • Fire Inspector

    3 weeks ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeThe purpose of this position is to perform skilled technical and inspection work in the areas of fire or other hazard investigation, fire prevention, and safety. The position is responsible for ensuring fire and safety compliance through review of plans, inspection of new and existing structures, consultation with the public, and related...

  • Youth Detention Officer

    5 days ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job SummaryThis is a challenging and rewarding opportunity to work with the City of Chesapeake's Juvenile Services team. As a Juvenile Services Specialist I, you will play a critical role in supporting and supervising juveniles in a secure detention setting.Key ResponsibilitiesDirect and supervise daily activities of residents in programming, utilizing...

  • Athletic Maintenance Coordinator- FT Athletic Grounds Maintenance

    2 months ago

    Chesapeake, Virginia, United States Professional Diversity Network Full time

    City of ChesapeakeAthletic Maintenance Coordinator is responsible for working with the Athletic Staff with all phases of athletic field preparations, maintenance and operations, which includes some public school athletic facilities.Some of the key duties of Athletic Maintenance Coordinator include operating equipment, field maintenance, turf development,...

  • Forensic Specialist Trainee

    1 week ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Forensic Specialist TraineeThe City of Chesapeake is seeking a highly skilled and dedicated Forensic Specialist Trainee to support our forensic services.Main Responsibilities:Collect and process evidence from crime scenes and related areas using technical processes and protocols.Prepare detailed representations of crime scenes and related areas using still...

  • Community Support Specialist I

    1 week ago

    Chesapeake, Virginia, United States Commonwealth of Virginia Full time

    Salary Range: $47,224 to $62,572 Employment Type: Full Time Position Overview: To be considered for this position, applicants must submit their application through the designated link. The Family Services Specialist I role is designed for individuals at the entry level, working under close guidance while gaining expertise in various program areas,...

  • Office Support Specialist

    5 days ago

    Chesapeake, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Commonwealth of Virginia is seeking a highly skilled and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative and clerical support to attorneys, investigators, and mitigation specialists in our Public Defender office.Key ResponsibilitiesProvide exceptional customer...

  • Police Officer

    7 hours ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job SummaryThe City of Chesapeake is seeking a highly skilled and dedicated Police Officer to join our team. As a Police Officer, you will be responsible for maintaining law and order, protecting life and property, and upholding the laws of the Commonwealth of Virginia.Key ResponsibilitiesConduct routine patrols in residential and business areas to maintain...

  • Social Services Lead Specialist

    5 days ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job DescriptionThis is a challenging and rewarding position in the Adult Protective Services (APS) Unit of the City of Chesapeake. As a Family Services Specialist III, you will be responsible for supervising a team of staff and maintaining a caseload of high-trauma cases involving abused and neglected adults.The APS Unit is a state-mandated program...

  • Law Enforcement Officer

    2 weeks ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Join the City of Chesapeake as a Law Enforcement Officer Are you an experienced law enforcement professional in Virginia with a commitment to community service? Join our dedicated team, where your expertise is recognized, and your path to professional growth starts with an expedited hiring process. Opportunities for Advancement: At the City of Chesapeake, we...

  • Healthcare Professional

    1 day ago

    Chesapeake, Virginia, United States Addus HomeCare Corporation Full time

    Job SummaryWe are seeking a compassionate and dedicated Certified Nursing Assistant to join our team at Addus HomeCare Corporation. As a CNA, you will play a vital role in providing high-quality care to our clients in their homes.Key ResponsibilitiesFollow specific care plans for clients and report on completed tasks.Assist with personal care needs of the...

  • Adult Protective Services Unit Supervisor

    5 days ago

    Chesapeake, Virginia, United States City of Chesapeake Full time

    Job DescriptionThis is a challenging and rewarding position in the Adult Protective Services (APS) Unit, where you will serve as a lead specialist responsible for supervising a team of staff and maintaining a caseload of high-trauma cases. As a Family Services Specialist III, you will play a critical role in protecting vulnerable adults and ensuring their...