Office Coordinator

5 days ago

Attleboro, Massachusetts, United States PDP Forward, LLC Full time
Job Title: Office Assistant

Alviti Creations, a family-owned and operated business since 1967, is a leading manufacturer and designer of religious products. With a strong reputation for exceptional customer service and high-quality products, the company is poised for continued growth and success.

Job Overview:

We are seeking a highly organized and detail-oriented individual to join our team as an Office Assistant. The successful candidate will play a crucial role in maintaining a smooth and efficient office environment. Responsibilities include a combination of administrative, clerical, and support tasks to contribute to the overall success of our organization.

Key Responsibilities:
  • Administrative Support:
  • Perform general office duties such as data entry, filing, photocopying, and scanning.
  • Manage and organize excel documents, and correspondences with customers and vendors.
  • Assist in scheduling appointments, meetings, and maintaining calendars.
  • Coordinate travel arrangements and accommodations for owner.
  • Customer Service:
  • Answer phone and provide information to customer inquiries.
Office Maintenance:
  • Ensure the office is well-maintained and organized.
  • Order and manage office supplies and equipment.
Purchasing/Inventory Control:
  • Update inventory in excel spreadsheet of products shipped previous day.
  • Purchasing of raw materials and finished goods. Create PO and email to vendor.
  • Follow up calls on open purchase orders.
  • Constant contact with all vendors.
  • Inform Owner of any price increases.
  • Source better pricing when applicable.
  • Periodic physical inventory to update inventory spreadsheet.
  • Facilitate remote pickups via Fed Ex for overseas vendor orders.
Marketing:
  • Website and social media administrator – update and delete product photos, post special promotions, etc.
  • Brochure design – making new one page flyer and/or editing existing.
  • Create email blasts through Constant Contact and/or Canva.
  • General Photoshop work for customer service and fulfill Customer requests for electronic files/drop box for catalogs/products.
Qualifications:
  • High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.
  • Proven experience in an office support role.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
Attributes:
  • Detail-oriented and thorough.
  • Excellent time management and prioritization skills.
  • Strong interpersonal skills.
  • Adaptability and ability to work in a fast-paced environment.
  • Positive attitude and a willingness to learn.

If you are a dedicated and organized individual looking to contribute to a dynamic work environment, we encourage you to apply. This role offers an opportunity for professional growth and development within our organization.

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