Administrative Officer
1 week ago
The Administrative Officer position is a critical role within the Logistics Service of the VA Health Care System. As a key member of the team, you will be responsible for providing administrative support and oversight to ensure the smooth operation of the service.
Key Responsibilities- Provide administrative management and coordination of the Logistics Service
- Exercise independent judgment in accomplishing major duties, including interpreting administrative policies and developing local policies
- Coordinate and implement all administrative activities of the service, including preparing and editing official correspondence
- Monitor performance and suspense actions, and enforce the directions of the CSCO to ensure issues are brought to closure
- Establish internal procedures to secure adequate control in terms of deadlines, progress reports, and directives
- Independently secure the required administrative and managerial support to meet operating requirements
- Maintain responsibility for all service correspondence and prepare, edit, and archive official correspondence
- Prepare and update the Annual Operating Plan and reviews and updates all Standard Operating Procedures (SOP) related to property management, GIP, and/or related information systems, and warehouse/distribution functions
- Submit and monitor work orders, and approve time and leave under the direction of the CSCO
- Manage Logistics scheduling in lieu of the supervisor and manage online certifications for contracts, labor mapping, and ADPAC duties
- Ensure all staff use TMS and monitor TMS use, training completions, and accomplishments, and provide TMS compliance and non-compliance reports to the Chief
- Maintain working knowledge of the Personnel Identity Verifications (PIV) badging system and coordinate clearances and access for all Logistics visitors and contractors as necessary
- Attend briefings and meetings on behalf of the Chief in his or her absence, and schedule or coordinate all service meetings, prepare agenda, and prepare minutes for each
- Serve as the Facility Hazardous Recall Coordinator and Contracting Officer Representative (COR) for the Logistics Service, and coordinate the personnel management program for Logistics Service, performing or overseeing all aspects of human resources requirements
- Advise the Chief and Supervisors regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, employee career development, human resources training, and other human resources-related activities
- Monitor, coordinate, and track all on-going and projected personnel actions, and continuously apprise management of status, and maintain files and documents on all personnel actions, and coordinate actions with appropriate staff or supervisor
- Must be a U.S. Citizen
- Selective Service Registration is required for males born after 12/31/1959
- May be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP)
- Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization
- Knowledge, Skills and Abilities (KSAs): 1-Analyze problems to identify significant factors, gather pertinent data, and recognize solutions, 2-Plan and organize work, 3-Communicate effectively orally and in writing
-
Office Administrator
3 weeks ago
Ann Arbor, Michigan, United States Wolverine Rental & Supply Inc Full timeJob DescriptionThe Office Administrator is responsible for maintaining all financial and business documents, providing actionable information to the management team and ownership, and ensuring company compliance with financial laws and regulations. This position requires a high level of office methods and practices, problem-solving skills, and the ability to...
-
Administrative Officer
3 weeks ago
Ann Arbor, Michigan, United States Veterans Affairs, Veterans Health Administration Full timeJob SummaryWe are seeking an experienced Administrative Officer to join our team at the Veterans Affairs, Veterans Health Administration. This is a critical role that requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.Key ResponsibilitiesManage and coordinate administrative tasks...
-
Administrative Officer
5 days ago
Ann Arbor, Michigan, United States Veterans Affairs, Veterans Health Administration Full timeJob Title: Administrative OfficerThe Administrative Officer position is a critical role within the Logistics Service of the VA Health Care System. This position is responsible for providing administrative support to the Facility Chief Supply Chain Officer and ensuring the smooth operation of the Logistics programs and activities.Key Responsibilities:Provides...
-
Administrative Officer
2 weeks ago
Ann Arbor, Michigan, United States Veterans Affairs, Veterans Health Administration Full timeJob SummaryThis position is located in the Radiation Oncology Service at the VA Ann Arbor Healthcare System. The Administrative Officer serves as a key member of the service's leadership team, providing administrative support and management expertise to ensure the efficient operation of the service.Key ResponsibilitiesManage and coordinate administrative...
-
Office Assistant
5 days ago
Ann Arbor, Michigan, United States Ann Arbor Figure Skating Club Full timeJob OverviewThis is an exciting opportunity to join the Ann Arbor Figure Skating Club as an Office Assistant. The successful candidate will provide administrative support to the Club Manager and assist with various tasks related to office administration, volunteer coordination, competition and event management, internal and external communications, and...
-
Administrative Assistant
4 weeks ago
Ann Arbor, Michigan, United States Concordia University WisconsinAnn Arbor Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Occupational Therapy department at Concordia University Wisconsin/Ann Arbor. The successful candidate will be responsible for providing exceptional customer service, managing office operations, and supporting the Program Director...
-
Construction Administrator
5 days ago
Ann Arbor, Michigan, United States Industrial Services Inc. Full timeJob OverviewIndustrial Services Inc. is seeking a highly skilled and detail-oriented Construction Administrator to join our team. As a key member of our administrative staff, you will be responsible for managing the bid log, bid calendar, and project files, ensuring seamless communication and coordination throughout the construction process.Key...
-
Office Coordinator
2 weeks ago
Ann Arbor, Michigan, United States CURO Health Services Full timeOffice Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Office Coordinator to support the day-to-day operations of our branch. As a key member of our team, you will be responsible for ensuring compliance with non-clinical policies and procedures.Key Responsibilities:Provide administrative support to the Administrator or...
-
Senior Administrative Assistant
3 weeks ago
Ann Arbor, Michigan, United States Amy Cell LLC Full timeAbout the RoleAs a Senior Administrative Assistant at ONL Therapeutics, you will play a vital role in supporting our dynamic office environment. This position requires a proactive, detail-oriented individual who excels in multitasking and is adept at handling diverse responsibilities.Key Responsibilities:Ensure efficient daily operations of the office,...
-
Administrative Coordinator
4 weeks ago
Ann Arbor, Michigan, United States Rehmann Full timeYour Career Path at RehmannAt Rehmann, we're committed to helping you achieve your professional goals. As an Administrative Assistant, you'll play a vital role in supporting our department leaders and contributing to the Firm's success.Your Key Responsibilities:Provide high-level clerical and administrative support to our department leaders, utilizing your...
-
Senior Administrative Coordinator
4 weeks ago
Ann Arbor, Michigan, United States Amy Cell LLC Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our dynamic team at ONL Therapeutics. As a key member of our office, you will play a vital role in supporting our daily operations and ensuring the smooth functioning of our office environment.Key Responsibilities:Provide administrative support to our team,...
-
Senior Administrative Assistant
4 weeks ago
Ann Arbor, Michigan, United States Amy Cell LLC Full time{"About the Role": "As a Senior Administrative Assistant at Amy Cell LLC, you will play a vital role in supporting our dynamic office environment. This position requires a proactive, detail-oriented individual who excels in multitasking and is adept at handling diverse responsibilities. You will be responsible for ensuring efficient daily operations of the...
-
Administrative Support Specialist
4 weeks ago
Ann Arbor, Michigan, United States Fishbeck, Thompson, Carr & Huber, Inc. (FTCH) Full timeAdministrative Assistant OpportunityFishbeck, Thompson, Carr & Huber, Inc. is seeking a highly skilled Administrative Assistant to provide exceptional support to our technical professionals in Novi or Ann Arbor, MI offices.Key Responsibilities:Provide administrative support to multiple technical professionalsAssist with various administrative tasks,...
-
Office Coordinator
5 days ago
Ann Arbor, Michigan, United States Ann Arbor Figure Skating Club Full timeJob OverviewThis is an on-site position for 15 to 25 hours a week. Daily office responsibilities include checking in skaters, answering the phone, forwarding messages, responding to and/or directing club member questions and light clerical duties. Other duties may include assisting the Club Manager in club infrastructure management, program development, and...
-
Office Coordinator
3 weeks ago
Ann Arbor, Michigan, United States Ann Arbor Figure Skating Club Full timeJob OverviewThis is an on-site position for 15 to 25 hours a week. Daily office responsibilities include checking in skaters, answering the phone, forwarding messages, responding to and/or directing club member questions and light clerical duties. Other duties may include assisting the Club Manager in club infrastructure management, program development, and...
-
Administrative Assistant
4 weeks ago
Ann Arbor, Michigan, United States Concordia University WisconsinAnn Arbor Full timeJob Title: Administrative Assistant & Support SpecialistConcordia University Wisconsin/Ann Arbor is seeking a highly organized and detail-oriented Administrative Assistant & Support Specialist to join our Occupational Therapy department. As a key member of our team, you will provide administrative support to the Program Director and Faculty, ensuring the...
-
Pre Award Officer
3 weeks ago
Ann Arbor, Michigan, United States University of Michigan Full timeJob SummaryThis position may be filled at the title of Associate Sponsored Projects Officer or Sponsored Project Officer, depending on qualifications and experience. The salary range for Associate Sponsored Projects Officer is $58,000 - $70,000, and the salary range for Sponsored Project Officer is $62,000 - $78,000.A remote work option is available.About...
-
Senior Administrative Coordinator
2 weeks ago
Ann Arbor, Michigan, United States Amy Cell LLC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our dynamic team at ONL Therapeutics. As a key member of our office, you will play a crucial role in ensuring the smooth operation of our daily activities.Key Responsibilities:Manage calendars and coordinate team meetings, ensuring seamless...
-
Executive Administrative Assistant
4 weeks ago
Ann Arbor, Michigan, United States Refactor Talent Full timeExecutive Administrative AssistantWe are seeking a highly organized and experienced Executive Administrative Assistant to support senior leadership in managing daily operations, including calendar management, international travel, expense reporting, and report preparation. This role requires strong experience with Microsoft Office, particularly Excel,...
-
Retail Administrative Associate
5 days ago
Ann Arbor, Michigan, United States TJ Maxx Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at TJ Maxx. As a key member of our store operations team, you will be responsible for providing exceptional customer service, maintaining a clean and organized store environment, and supporting store management in various administrative functions.Key...