Administrative Assistant

5 days ago


Ann Arbor, Michigan, United States Concordia University WisconsinAnn Arbor Full time
Job Title: Administrative Assistant & Support Specialist

Concordia University Wisconsin/Ann Arbor is seeking a highly organized and detail-oriented Administrative Assistant & Support Specialist to join our Occupational Therapy department. As a key member of our team, you will provide administrative support to the Program Director and Faculty, ensuring the smooth operation of our academic program.

Key Responsibilities:
  • Provide exceptional customer service to students, parents, and the public, serving as the first point of contact for our department.
  • Manage office operations, including answering and directing calls, providing administrative support, and maintaining office supplies and equipment.
  • Assist with budget management, including preparing monthly and annual budget reports, and processing departmental purchases and requisitions.
  • Support student admissions and registration processes, including writing and sending acceptance letters, tracking tuition deposits, and assisting with interview schedules and activities.
  • Prepare adjunct/instructional faculty contracts and equipment requisitions, and administer surveys to students, graduates, and alumni as requested.
  • Coordinate events, including orientation, visit days, and graduation celebrations, and provide cross-departmental administrative support as needed.
Requirements:
  • A high school diploma or GED is required; an Associate or Bachelor's degree is preferred.
  • Three to five years of general office experience, including advanced-level use of Microsoft Office, especially Excel, Word, and Outlook.
  • Previous experience working in an academic or rehabilitation clinic setting is a plus.
Benefits:

This is a part-time (29.5 hour/week), staff, non-exempt (hourly) position. The starting wage may be determined upon education and/or experience. Benefits include paid holidays, vacation pay, sick pay, pension, 403b, life insurance, disability, and tuition benefits for employees and their qualified dependents.

Concordia University is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and supportive work environment that values diversity, equity, and inclusion.



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