Office Assistant

5 days ago

Ann Arbor, Michigan, United States Ann Arbor Figure Skating Club Full time
Job Overview

This is an exciting opportunity to join the Ann Arbor Figure Skating Club as an Office Assistant. The successful candidate will provide administrative support to the Club Manager and assist with various tasks related to office administration, volunteer coordination, competition and event management, internal and external communications, and marketing communications.

Key Responsibilities:

  • Office Administration: Provide administrative support to the Club Manager, including scheduling, telephone skills, typing, documentation skills, meeting planning, verbal communication, written communication, dependability, attention to detail, and administrative writing skills.
  • Volunteer Coordination: Assist with recruiting and tracking volunteers for club-sponsored competitions and events.
  • Competition and Event Management: Assist with show production, competitions, and other events, including contacting members, providing written and visual materials, and directing/assisting competition committees.
  • Internal and External Communications: Assist with internal and external communications to ensure timely delivery of pertinent information to club members.
  • Marketing Communications: Assist with creating marketing and informational content to drive program enrollment and membership, as well as performance participation and attendance.

Requirements:

  • A college degree in small business or business work experience.
  • Candidates currently working on a college degree in these areas are encouraged to apply.
  • Familiarity with US Figure Skating (USFS) is ideal. Former competitive skaters are preferable.
  • People Skills: Able to work with club members and others in a positive manner.
  • Decision Making: Experienced in having to make decisions that benefit the organization, while showing deference and empathy to individuals.
  • Proficiency with QuickBooks, MS Word, Excel, Google Documents, WordPress, and other office applications.
  • A working knowledge of leading social media platforms, including Facebook, Twitter, YouTube, and Instagram.
  • Ability or willingness to learn audio and visual media communication and design. Ability to use Canva is a plus.

Work Schedule:

The regular workweek will be four or five days. Job may include Saturdays and Sundays. Candidates need to be available to work approximately 4 to 8 hours per day. Daily schedule may be a combination of mornings, afternoons, and early evenings. Weekday Club office hours are 6:45am to 7pm, Saturdays 8:30am to 12:30pm, and Sundays 9:45am to 2:45pm. Be available to assist on the first night/days of Learn to Skate. Candidate also must be available to work extra hours during office vacations and club events.

Skills and Qualifications:

  • Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills, Problem Solving Initiative.

Interested individuals should send an email to Craig Forsyth, aafsc.officemanager@gmail.com, expressing interest and including attachments of a current resume and cover letter which detail qualifying background and experience.

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