Executive Assistant to Director of Operations
21 hours ago
Are you a highly skilled and experienced Executive Assistant looking for a new challenge? We have an exciting opportunity for a talented individual to join our team as an Executive Assistant to the Director of Operations.
About the Role:
This is a fantastic opportunity to work with a prestigious international professional services company in New York. As an Executive Assistant to the Director of Operations, you will provide seamless support to your Executive, including managing complex calendars, providing strategic support and advice, and increasing productivity.
Key Responsibilities:
- Manage scheduling, conference room availability, travel, and daily tasks to anticipate and resolve challenges before they arise.
- Act as a liaison to facilitate communication when team members are unavailable, ensuring information is efficiently shared and alignment is maintained.
- Prioritize your Executive's time and adjust schedules as needed to help them excel while managing multiple projects simultaneously and ensuring all details are addressed.
- Develop strong relationships with external clients and internal teams, both in the U.S. and internationally, to foster smooth collaboration.
- Support strategically by understanding the larger business picture, offering insights, and helping to drive priorities forward. Act as a project manager where needed, coordinating team assignments and projects.
- Draft and edit correspondence, documents, and presentations on behalf of your Executive.
- Serve as a strategic partner, providing recommendations and insights to support decision-making across the office.
- Help organize recurring internal meetings and provide top-line talking points and agendas.
- Assist with client-related special events and new joiner onboarding, coordinating logistics and internal communications.
- Be available for urgent, last-minute requests after hours, monitoring email on a work-issued device, and provide coverage for the Office Manager or administrative staff as required.
Requirements:
- Educated to Bachelor's degree or equivalent.
- Exceptional EA experience working to support a senior Executive (Partner level or equivalent).
- Previous experience with operations and/or business strategy to support with these projects across the New York Office.
- Strong interpersonal and communication skills (both verbal and written), including the ability to draft high-quality correspondence.
- Ability to work quickly and efficiently to tight deadlines, whilst remaining professional in a pressured environment.
- Friendly, professional, and confident, with the ability to communicate and engage on a daily basis with the business's most senior leaders and high-profile clients.
This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.
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New York, New York, United States Montpellier Resourcing Full timeExecutive Assistant to Director of OperationsA highly experienced Executive Assistant is sought to support the Director of Operations at a prestigious international professional services company in New York. The successful candidate will provide seamless support to the Executive, including managing complex calendars, providing strategic advice, and...
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