Administrative Coordinator

2 weeks ago

Tampa, Florida, United States PPK Full time

PPK, a renowned full-service advertising agency, is on the lookout for an Administrative Coordinator to enhance our dynamic team. We pride ourselves on fostering a collaborative environment where innovative strategies are crafted to inspire consumer engagement. Our diverse workforce, currently exceeding 100 members, is dedicated to pushing creative boundaries and embracing unconventional thinking.

The Administrative Coordinator plays a pivotal role in ensuring the smooth operation of our agency. This position requires a presence in the office during standard business hours to support our team with various tasks throughout the day. The coordinator will oversee and streamline administrative functions and office procedures, contributing to a positive workplace atmosphere while ensuring effective communication and organizational efficiency.

KEY RESPONSIBILITIES:

  • Handle all incoming phone inquiries and direct them appropriately.
  • Welcome team members, clients, vendors, and guests as they arrive.
  • Coordinate Conference Room schedules to prevent booking overlaps.
  • Collaborate with teams to prepare meeting spaces, including catering and beverage arrangements.
  • Oversee internal maintenance and cleaning operations, ensuring timely resolution of any issues.
  • Maintain the Office Public Calendar with support from the Administrative Team.
  • Ensure the office environment remains tidy and well-stocked, including restrooms and kitchens.
  • Assist the Administrative Team with printing, scanning, and organizing tasks.
  • Regularly order office supplies, ensuring organization and cost-effectiveness.
  • Support event planning initiatives by assisting the party planning committee.
  • Manage parking lot logistics, ensuring availability for clients and vendors.
  • Sort and distribute incoming mail and deliveries, notifying team members of packages.
  • Track stock image and media purchases, ensuring proper licensing.
  • Oversee Amazon business account orders, ensuring timely delivery.
  • Provide technical support for phone systems and basic computer issues.
  • Manage service requests related to large printing equipment.
  • Uphold security protocols, ensuring all areas are secure when unoccupied.

SKILLS AND QUALIFICATIONS:

  • Exceptional organizational abilities, capable of multitasking effectively.
  • Proactive problem-solving skills with a solutions-oriented mindset.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Strong written and verbal communication skills.

EDUCATIONAL REQUIREMENTS:

  • High School diploma; experience in office management or as an administrative assistant is advantageous.
  • Familiarity with office management duties, policies, and procedures.
  • Hands-on experience with office equipment, including multi-line phones and printers.
  • A creative approach with the ability to propose enhancements.
  • Successful completion of pre-employment drug screening and background check.

EMPLOYEE BENEFITS:

  • Comprehensive Medical, Dental, and Vision coverage.
  • 401k retirement plan.
  • Paid Time Off.
  • Supportive work environment.
  • Opportunities for professional growth and advancement.

*PPK is committed to inclusivity and diversity, welcoming individuals from all backgrounds and perspectives. Our unique blend of ideas and experiences is what drives our success and innovation.

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