Office Coordinator

2 weeks ago

Irvine, California, United States Duke Cultural Resources Management (DUKE CRM) Full time
Job Overview

DUKE Cultural Resources Management, LLC (DUKE CRM) is seeking a dedicated and skilled Office Coordinator to enhance our operational efficiency.

Position Title: Office Coordinator

Salary Range: $41,600 - $52,000 annually

Work Location: Irvine, CA

The Office Coordinator will play a vital role in managing daily administrative and financial tasks within our organization. As a small firm, the candidate will be expected to engage in a variety of responsibilities each day. The position typically requires a commitment of 40 hours per week, with potential for overtime based on workload demands. This is a full-time role, inclusive of benefits, with a Monday to Friday schedule and flexible working hours.

Key Responsibilities

  • Support general administrative and office functions as required.
  • Assist with invoicing, accounts payable, accounts receivable, payroll, and clerical duties.
  • Maintain and organize the company’s filing system, both physical and digital.
  • Collaborate with project managers on various coordination tasks.
  • Contribute to the preparation of client proposals.
  • Provide assistance with Human Resource activities.
  • Manage incoming phone calls and direct them appropriately.

Required Skills and Qualifications

  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.) and Adobe Acrobat.
  • Experience with financial and accounting software (Deltek Ajera preferred).
  • Strong data entry and typing abilities.
  • High school diploma or equivalent required.
  • A minimum of 1 year of experience in an office or administrative role.
  • Ability to work independently and efficiently.
  • Exceptional customer service skills.
  • Strong problem-solving and analytical capabilities.
  • Commitment to achieving company and client goals.
  • Excellent verbal, interpersonal, and written communication skills.
  • Strong organizational and time management skills.
  • Ability to collaborate effectively within diverse teams.
  • Adaptability to new situations and software.
  • Competence in using office equipment (computers, printers/scanners, telephones, etc.).
  • A positive and approachable demeanor.

About DUKE CRM

DUKE CRM is a dynamic and expanding cultural resources management firm located in Irvine, CA. We pride ourselves on fostering a relaxed yet professional work atmosphere that encourages employee growth and advancement. As an equal opportunity employer, we uphold a commitment to diversity and inclusivity, ensuring that all individuals are treated fairly. We offer competitive compensation and a comprehensive benefits package, including Medical/Dental/Vision coverage, paid time off (sick, vacation, and holidays), a 401(k) plan with company matching, life insurance, performance bonuses, and publication incentives.

  • Office Coordinator

    2 weeks ago

    Irvine, California, United States ModernHR Full time

    Position Summary Our esteemed client is in search of an Office Coordinator to enhance their operations. If you possess a positive attitude, enjoy teamwork, and have a keen eye for detail, you will thrive in this role. The Office Coordinator will provide prompt, precise, and courteous service to clients and staff alike. This individual must adeptly handle...

  • Office Coordinator

    7 days ago

    Irvine, California, United States ModernHR Full time

    Position Summary ModernHR is currently in search of a dedicated Office Coordinator to support our operations. The ideal candidate will be a proactive, detail-oriented individual who thrives in a collaborative environment. The Office Coordinator will provide prompt, professional, and courteous service to clients and team members. This role requires the...

  • Office Coordinator

    2 weeks ago

    Irvine, California, United States ModernHR Full time

    Position Summary ModernHR is currently looking for a dedicated Office Coordinator to support our operations. The ideal candidate will be a proactive, detail-oriented individual who thrives in a collaborative environment. The Office Coordinator will provide exceptional service to clients and staff, ensuring a smooth flow of daily operations. This role...

  • Office Coordinator

    7 days ago

    Irvine, California, United States Modern HR Full time

    Job DescriptionOverviewOne of our esteemed clients is in search of an Office Coordinator for their operations. If you possess enthusiasm, a collaborative spirit, and a keen attention to detail, you will thrive in this role.The Office Coordinator will provide prompt, precise, and courteous service to clients and internal staff. The ideal candidate should be...

  • Office Coordinator

    2 weeks ago

    Irvine, California, United States Modern HR Full time

    Job OverviewPosition SummaryOur esteemed client is in search of a dedicated Office Coordinator to enhance their operations. If you possess a positive attitude, are a collaborative team member, and have a keen eye for detail, you will thrive in this role.The Office Coordinator will provide prompt, precise, and professional service to both clients and internal...

  • Office Coordinator

    2 weeks ago

    Irvine, California, United States Modern HR Full time

    Job OverviewPosition SummaryWe are seeking a dedicated and detail-oriented Office Coordinator to provide exceptional support in a professional environment. The ideal candidate will be a proactive team player with a positive attitude, ready to contribute to our dynamic workplace.The Office Coordinator will ensure efficient operations by delivering prompt,...

  • Office Coordinator

    1 week ago

    Irvine, California, United States Amtec Enterprise Full time

    Job OverviewPosition: Office CoordinatorCompany: Amtec EnterpriseEmployment Type: Temporary ContractWe are in search of detail-oriented and proactive Office Coordinators who exhibit a strong sense of urgency and dedication. In this role, you will be tasked with reaching out to vendors to verify delivery timelines for numerous purchase orders.Core...

  • Office Coordinator

    2 weeks ago

    Irvine, California, United States AppleOne Full time

    Job OverviewWe are seeking a dedicated and detail-oriented Office Coordinator to provide essential administrative support within our organization. This role is pivotal in ensuring smooth operations and effective communication across various departments.Key ResponsibilitiesManage complex calendars and scheduling for management.Oversee incoming and outgoing...

  • Office Coordinator

    1 week ago

    Irvine, California, United States Pacific Premier Full time

    Position OverviewThe Office Coordinator plays a crucial role in providing administrative support within a corporate environment. This position is designed to assist the Senior Executive Assistant in various clerical tasks that are essential for the smooth operation of the office.Key ResponsibilitiesGenerate and maintain daily reports related to deposits and...

  • Executive Office Coordinator

    2 days ago

    Irvine, California, United States MAHLER PRIVATE STAFFING Full time

    Job SummaryMahler Private Staffing is seeking an experienced Executive Office Assistant to support the Family Office team in a confidential environment. The ideal candidate will possess excellent administrative skills, a high level of organization, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesAdministrative Support:...

  • Reception and Office Coordinator

    6 days ago

    Irvine, California, United States MCG Architecture Full time

    Join the Team at MCG ArchitectureMCG Architecture is a forward-thinking and creative architectural firm located in Irvine, California. We are seeking a dedicated full-time Reception and Office Coordinator to become an integral part of our collaborative team.Key Responsibilities:Oversee the reception area by welcoming and assessing visitorsPerform general...

  • Receptionist and Office Coordinator

    7 days ago

    Irvine, California, United States MCG Architecture Full time

    Welcome to MCG ArchitectureWe are a forward-thinking and creative architecture firm located in Irvine, California, recognized for our talented and innovative team. We are currently seeking a full-time Receptionist and Office Coordinator to enhance our collaborative environment.Key Responsibilities:Oversee front desk operations by welcoming and directing...

  • Front Office Coordinator

    2 days ago

    Irvine, California, United States Kain Akeso Medical Holding, LLC Full time

    Job SummaryWe are seeking a highly skilled and organized Front Office Coordinator to join our team at Kain Akeso Medical Holding, LLC. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our medical team.Key ResponsibilitiesPatient EngagementGreet and welcome patients and...

  • Office Administration Coordinator

    2 weeks ago

    Irvine, California, United States Kimco Staffing Services Full time

    Job OverviewPosition: Office Administration CoordinatorCompensation: $26.00 to $28.00 per hourWorking Hours: 8:00am - 5:00pmRole Summary:We are looking for a dedicated individual to support the Human Resources and General Affairs departments in maintaining efficient operations. This role is ideal for those who enjoy a variety of tasks and thrive in a dynamic...

  • Receptionist and Office Coordinator

    7 days ago

    Irvine, California, United States MCG Architecture Full time

    About MCG ArchitectureMCG Architecture is a forward-thinking architectural firm located in Irvine, California, celebrated for its innovative design solutions and skilled professionals. We are seeking a dedicated full-time Front Desk/Administrative Assistant to enhance our collaborative environment.Key Responsibilities:Oversee front desk operations by...

  • Office Coordinator and Reception Specialist

    2 weeks ago

    Irvine, California, United States Pacific Premier Full time

    The Office Coordinator and Reception Specialist plays a vital role in providing administrative support at a corporate level to the Senior Executive Assistant. This position encompasses a variety of responsibilities that ensure smooth operations within the office environment.Generates and refreshes daily financial reports related to deposits and lending...

  • Japanese Bilingual Office Coordinator

    7 days ago

    Irvine, California, United States Top Group Full time

    Job OverviewA prominent Japanese corporation is in search of a Japanese Bilingual Office Coordinator to enhance their administrative team. In this role, you will be responsible for various clerical and administrative tasks that contribute to the overall success of the organization.Position: Japanese Bilingual Office CoordinatorLocation: Irvine, CA / Orange...

  • Receptionist and Office Coordinator

    7 days ago

    Irvine, California, United States MCG Architecture Full time

    About MCG ArchitectureMCG Architecture is a forward-thinking architectural firm located in Irvine, California, recognized for its innovative design and skilled professionals. We are seeking a dedicated full-time Front Desk/Administrative Assistant to enhance our collaborative environment.Key Responsibilities:Oversee front desk operations by welcoming and...

  • Front Office Coordinator

    7 days ago

    Irvine, California, United States AGG Legal Staffing Full time

    ReceptionistWe are seeking a highly organized and detail-oriented Receptionist to provide exceptional customer service and support to our internal and external stakeholders. As a key member of our front office team, you will be the first point of contact for our organization and play a critical role in maintaining a positive and professional image.Key...

  • Office Operations Coordinator

    7 days ago

    Irvine, California, United States Novate Legal Search Full time

    Office Services Clerk OpportunityNovate Legal Search is in search of an Office Services Clerk to enhance our operational team.Key Responsibilities:Digitizing and organizing documents within the document management systemProducing and duplicating documents as requiredManaging incoming calls and providing phone supportOverseeing the inventory of office and...