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Office Coordinator

2 months ago

Irvine, California, United States Modern HR Full time
Job Overview

Position Summary

We are seeking a dedicated and detail-oriented Office Coordinator to provide exceptional support in a professional environment. The ideal candidate will be a proactive team player with a positive attitude, ready to contribute to our dynamic workplace.

The Office Coordinator will ensure efficient operations by delivering prompt, accurate, and courteous service to clients and team members. This role requires the ability to manage various tasks simultaneously while anticipating needs and maintaining a high standard of service.

Key Responsibilities

  • Welcome and assist clients and staff with professionalism.
  • Oversee parking validation processes.
  • Receive, sort, and distribute incoming mail, ensuring outgoing mail is prepared for dispatch.
  • Handle UPS shipments and manage incoming deliveries.
  • Maintain cleanliness and organization of kitchen areas, including coffee stations and recycling.
  • Coordinate catering for meetings and events as needed.
  • Manage office supply inventory and place orders as necessary.
  • Provide administrative support as directed by management.
  • Work schedule: Monday to Friday, 8:30 AM to 5:30 PM.

Qualifications

  • 1-2 years of experience in a receptionist, administrative, or office coordination role.
  • Fluency in English, both written and verbal.
  • Strong interpersonal and customer service skills, demonstrating a friendly and professional demeanor.
  • Proficient in relevant software applications, including MS Word, Excel, Outlook, and PowerPoint.
  • Able to prioritize tasks and adapt to deadlines in a fast-paced environment.
  • Capable of working independently while also collaborating effectively with others.

Benefits

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Modern HR is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, or any other characteristic protected by law.