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Office Coordinator

2 months ago

Irvine, California, United States Modern HR Full time
Job Overview

Position Summary

Our esteemed client is in search of a dedicated Office Coordinator to enhance their operations. If you possess a positive attitude, are a collaborative team member, and have a keen eye for detail, you will thrive in this role.

The Office Coordinator will provide prompt, precise, and professional service to both clients and internal staff. This individual will handle multiple responsibilities, manage daily office functions, and proactively address needs while ensuring outstanding service delivery.

Key Responsibilities

  • Welcome and assist clients and team members.
  • Oversee parking validation processes.
  • Sort, stamp, and distribute incoming mail, ensuring timely delivery to the correct recipients and preparing outgoing mail for dispatch.
  • Manage UPS shipments, including preparing outgoing packages and handling incoming deliveries.
  • Ensure cleanliness and proper stocking of kitchen facilities, including coffee stations and recycling areas.
  • Coordinate catering for meetings and events.
  • Maintain and order office supplies as necessary.
  • Support various administrative tasks as needed.
  • Work schedule: Monday to Friday, 8:30 AM to 5:30 PM.

Qualifications

  • 1-2 years of experience in a receptionist, administrative, or office coordination role.
  • Fluency in English, both spoken and written.
  • Exceptional interpersonal and customer service abilities: approachable and professional, with a strong commitment to confidentiality.
  • Proficient in relevant software applications, including MS Word, Excel, Outlook, and PowerPoint.
  • Able to adapt and prioritize tasks effectively in a dynamic environment.
  • Capable of working independently while also collaborating with team members.

Benefits Offered

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Modern HR is an equal opportunity employer, committed to fostering an inclusive workplace. We uphold Equal Employment Opportunity principles without regard to race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, or any perceived disability.