Administrative Assistant

5 days ago

Aurora, Colorado, United States Volt Full time
Job Title: Administrative Assistant

Volt is seeking an experienced Administrative Assistant to join our team in Aurora, CO.

Job Summary:

The successful candidate will provide administrative support to the Constellation, Management, and Control (CMC) program area under Space Intelligence, Surveillance and Reconnaissance (S-ISR), including director, senior managers, and program teams.

Key Responsibilities:
  • Provide administrative support to the CMC program area, including office operations, maintaining calendars, answering telephones, and cross-team coordination.
  • Compose reports, correspondence, and memorandums, and review finished reports and documents for appropriate markings, spelling, and grammar.
  • Assist in various special tasks to ensure the smooth operation of the program areas.
Requirements:
  • Active TS/SCI clearance with the ability to obtain a Poly.
  • Current TS/SCI clearance with the ability to obtain a Poly.
  • Coordinate domestic/international travel arrangements and complete expense reports.
  • Demonstrated experience and discretion with handling confidential, sensitive, and non-routine information.
  • A minimum of six (6) years professional administrative experience.
  • Demonstrated excellence with Microsoft Office suite tools, with a focus on strong MS PowerPoint and MS Excel skills.
  • Detail-oriented, efficient, and able to project a courteous and professional demeanor and attitude.
  • Demonstrated experience planning and organizing schedules and events.
  • Demonstrated experience supporting a senior leader in a large organization.
  • Demonstrated experience interacting with senior levels of leadership effectively.
  • Demonstrated experience handling multiple tasks concurrently.
  • Input data into various company systems and applications.
  • Generate charts, tables, memoranda, reports, correspondence, and other materials with speed and accuracy.
  • Interface with senior-level external and internal customers, as well as the executive support staff.
  • Calendar management, meeting schedule, and coordination with internal and external customers.
  • Status action items ensuring deadlines are met.
Preferred Qualifications:
  • Experience with WEBTE and other Client's online administrative tools.
  • Assisting with the preparation of customer-level and internal management reports and presentations.
  • Self-starter with initiative and independent judgment.
  • Success in a time-sensitive environment with performance deadlines.
  • Willingness to learn new skills and work within a changing, dynamic environment.
  • Qualified Six Sigma Specialist.
  • Professional presence and phone/reception skills.
  • Demonstrated excellent verbal and written communications skills.
  • Demonstrated ability to prioritize work within a multitasking environment and stay on top of task deadlines and due dates.
  • Good judgment and take initiative to complete tasks in a self-directing manner.
Education Requirements:

High School Diploma or equivalent with 6+ years' applicable experience in Administrative Support roles.

Pay Rate:

$45 to $60 per hour.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:

Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short-term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment.

Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.

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