Administrative Coordinator

22 hours ago

Denver, Colorado, United States American Track Full time
About the Opportunity

We are seeking a highly skilled and experienced Administrative Assistant to join our team at American Track. As a key member of our staff, you will provide critical administrative support across all functional departments, ensuring seamless day-to-day operations.

The ideal candidate will possess exceptional communication skills, both written and verbal, and be able to handle multiple tasks efficiently while maintaining confidentiality.

Responsibilities

  1. Scheduling and Reception: Perform scheduling, reception, mail distribution, and office supplies procurement.
  2. Client Services: Welcome and direct visitors and clients.
  3. Office Organization: Ensure the office space is organized, clean, and well-maintained.
  4. Vendor Relations: Coordinate with vendors for repairs and maintenance as needed.
  5. Team Engagement: Coordinate team events and activities to foster a positive work culture.
  6. Communication Liaison: Serve as a point of contact for internal and external communication, answering phone calls, responding to emails, and directing inquiries to the appropriate team members.
  7. Record Management: Maintain accurate records, documents, and files, ensuring compliance with company policies and legal requirements.
  8. Vendor Partnerships: Manage relationships with vendors, service providers, and suppliers, obtaining quotes and negotiating contracts to secure cost-effective services.
  9. Payroll Processing: Gather and prepare payroll data based on current payroll policies and procedures and report to the corporate team on processing and verifying accuracy.
  10. New Hire Support: Assist in onboarding new employees, including setting up workstations and ensuring necessary equipment and supplies are available.
  11. Accounting Tasks: Perform essential accounting functions such as creating purchase orders, account payables (A/P), and equipment inventories for the assigned office.
  12. Travel Arrangements: Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  13. Correspondence Preparation: Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
  14. Account Maintenance: Manage accounts and perform bookkeeping.
  15. Additional Responsibilities: Perform other duties as assigned.

Qualifications

  • Education: High School Diploma or GED
  • Experience: 3+ years of experience in an administrative role
  • Skills: Excellent verbal and written communication skills, excellent interpersonal and customer service skills, proficiency in Microsoft Office Suite or related software, excellent organizational skills and attention to detail, basic understanding of clerical procedures and systems such as record keeping and filing, ability to work independently, and ability to multitask effectively

Benefits

We offer a comprehensive compensation package, including a competitive salary range of $45,000 - $65,000 per year, plus additional benefits and opportunities for growth and development within the company.

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