Sales Administrative Coordinator

11 hours ago


Miami, United States ZRG Embedded RecruitingRPO Full time
Sales Administrative Assistant

Bauducco is a leading producer of baked goods, with a rich heritage dating back to 1952 in São Paulo, Brazil. Our U.S. division, headquartered in Miami, focuses on producing a range of baked goods, including panettone, cookies, and wafers. We are committed to delivering high-quality products that bring joy to consumers.

Job Overview

We are seeking a dynamic and organized Sales Administrative Assistant to support our Key Account sales team. This role involves maintaining communications with internal teams, interacting with customers, and working closely with both internal and customer computer systems to manage data, invoicing, and fulfill requests.

Key Responsibilities
  • Daily Tasks:
  • Compile and send a daily stock report email to the sales team.
  • Manage and respond to email communications and customer inquiries.
  • Process and send invoices from the previous day through EDI or email.
  • Invoicing POs for deliveries or pickups in the afternoon.
  • Handle Walmart POs (about 50 every Monday).
  • Complete and submit the Key Account A/R report every Friday.
  • Assist the sales administration team during month-end closings.
  • Additional Responsibilities:
  • Fill out forms requested by customers, such as new item forms and pricing documents.
  • Prepare PowerPoint presentations for the sales team as needed.
Required Skills and Qualifications
  • Proficient in MS Outlook, Excel, and PowerPoint.
  • Ability to navigate and learn internal and customer systems to extract and analyze data.
  • Basic data analysis skills.
  • Familiarity with EDI invoicing.
  • Strong communication skills, attention to detail, and ability to handle multiple tasks in a fast-paced environment.
  • Bilingual in English and Spanish is a must.
Preferred Experience
  • Previous administrative or sales support experience, ideally in a CPG environment.
  • Experience working with customer invoicing systems and large retailers like Walmart.


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