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Front Office Coordinator

2 months ago

Miami, Florida, United States Sales Bizlab Full time
Job Summary

We are seeking a highly organized and personable Front Office Assistant to join our team at Sales Bizlab. As the first point of contact for clients and visitors, this role will handle front desk responsibilities, including managing communications, scheduling, and administrative support.

Key Responsibilities
  • Greet and assist clients, visitors, and vendors upon arrival, providing exceptional customer service and ensuring a positive experience.
  • Answer and direct phone calls, taking messages when necessary, and manage the company's general email inbox, responding to inquiries in a timely manner.
  • Assist in scheduling meetings, appointments, and conference rooms, ensuring seamless coordination and communication.
  • Handle incoming and outgoing mail, packages, and deliveries, maintaining a secure and organized front office area.
  • Provide administrative support to various departments, including data entry, filing, and document preparation, ensuring accuracy and attention to detail.
  • Assist with event coordination, including setup and registration, ensuring a smooth and successful experience.
  • Ensure security procedures are followed by monitoring office access and maintaining visitor logs, maintaining a secure and confidential environment.
Requirements
  • High school diploma or equivalent (Associate's degree is a plus), with previous experience in a front office, receptionist, or administrative role preferred.
  • Excellent verbal and written communication skills, with strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to handle sensitive information with confidentiality.
  • Customer service-oriented with a positive attitude, strong attention to detail, and problem-solving skills.
  • Ability to work independently and as part of a team, with a dynamic and collaborative work environment.
What We Offer
  • Competitive salary, health, dental, and vision insurance, paid time off, and holidays.
  • 401(k) retirement plan with company match, professional development opportunities, and a dynamic and collaborative work environment.