Executive Assistant

17 hours ago

Culver City, California, United States PAIGE Full time
Job Title: Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide support to a senior executive in the fashion/apparel industry. This role involves managing both professional and personal responsibilities, production support, office administration, and household management.

Key Responsibilities:
  • Maintain and manage the executive's calendar, availability, reminders, and paperwork, ensuring all deadlines are met.
  • Anticipate the needs of the executive and provide day-to-day administrative support to the production team when necessary.
  • Assist in coordinating special projects and research tasks.
  • Manage confidential matters related to the operational teams.
  • Handle urgent emails and requests from cross-functional teams.
  • Organize and coordinate donations on behalf of the executive to various charities, ensuring timely coordination and delivery of items to partnering organizations.
  • Coordinate lunch deliveries when necessary.
  • Assist cross-functional teams when needed on behalf of the executive.
Personal Assistance:
  • Manage personal appointments and schedules for the executive and occasionally household members.
  • Review, process, and track medical bills and insurance claims, handling any denials or discrepancies for household and pets.
  • Provide support for personal tasks, including coordinating orders, returns, and managing household vendors.
  • Oversee property management by coordinating vendor appointments and resolving tenant concerns.
  • Ensure timely communication with the outside personal business office for bill payments and organize and forward household mail.
  • Handle travel arrangements and accommodations for personal and business-related trips.
  • Manage renewals for personal documents (e.g., passports, driver's licenses, car registrations).
Requirements:
  • Experience: 3-5 years of experience in an Executive Assistant or Personal Assistant role, a plus if within the fashion/apparel industry, but not required.
Skills:
  • Strong organizational and time management skills, with the ability to multitask in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • High level of discretion and professionalism when dealing with confidential matters.
  • Proficient in Microsoft Office
About PAIGE:

PAIGE is a fashion brand that believes in empowering individuals to tell their own story through fashion. Our founder and creative director, Paige Adams-Geller, has a passion for designing pieces that reflect and celebrate individuality. We are committed to creating high-quality denim and apparel that makes a statement.

As a member of our team, you will have the opportunity to work with a talented group of individuals who share our passion for fashion and customer service. We offer a dynamic and supportive work environment that encourages growth and development.

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