Senior Administrative Coordinator
4 days ago
The Senior Administrative Coordinator will play a critical role in the Gasoline Distribution & Station Operations team, reporting to the VP of Environmental Construction and Compliance. This team oversees a portfolio of approximately 1200 owned or supplied gas stations under various brands, as well as over 130 convenience stores across MA, CT, and NH.
Key Responsibilities- Support the GDSO Operations team with office administrative, procurement, and onboarding tasks
- Perform diverse administrative duties, including event planning, calendar management, travel arrangements, and handling confidential information
- Create presentations, reports, and spreadsheets, and manage files and office organization
- Compose and proofread letters and documents, and organize meetings and catering
- Coding and submitting invoices accurately and efficiently
- Tracking and following up on payments of outstanding invoices
- Build and develop strong relationships with peers and colleagues
- Provide data administration systems support, including ENFOS environmental database management and LINQ compliance database management
- BA or BS degree preferred
- 5-7 years of Executive/Operations/Administrative Experience preferred
- 3-5 years Customer/Client Service Experience preferred
- Experience supporting Construction and Maintenance Teams a strong plus
- Understanding of deals/cash flows/P&L's at a basic level
- Ability to act as gatekeeper and escalate relevant information to leadership
- Demonstrated proficiency in maintaining accurate records and preparing charts, graphs, and tables
- Conscientious, efficient, achievement-oriented, and self-disciplined
- Microsoft Excel, Word, PowerPoint, and Outlook skills
- Experience with calendar management, Oracle, and DocuSign a plus
- Excellent interpersonal, written, and verbal communication skills
Global Partners LP is committed to attracting, developing, and retaining a highly qualified, diverse, and dedicated workforce. We maintain a zero-tolerance policy with respect to discrimination in our workplace and are an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move, and thrive.
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Senior Administrative Coordinator
4 days ago
Watertown, Massachusetts, United States Global Partners Full timeAbout the RoleThe Senior Administrative Coordinator will play a critical role in the Gasoline Distribution & Station Operations team, reporting to the VP of Environmental Construction and Compliance. This team oversees a portfolio of approximately 1200 owned or supplied gas stations under various brands, as well as over 130 convenience stores across MA, CT,...
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