Administrative Coordinator
1 week ago
We are seeking a professional Administrative Coordinator to join our team at Sparks Group. This role is ideal for someone looking for a work/life balance and seeking to grow their administrative skills.
Responsibilities:- Manage multi-line phone systems and maintain an organized environment
- Greet visitors and maintain accurate visitor logs
- Order and maintain office supplies, ensuring seamless day-to-day operations
- Stock supply closets, cafes, pantries, coffee stations, and conference centers to meet the needs of the team
- Sort and deliver incoming/outgoing mail in a timely manner
- Accept packages and deliveries with professionalism
- Maintain accurate correspondence and communication records
- Receive and deliver faxes promptly
- Notify IT vendors of any equipment or call failures
- Digital and manual filing to ensure data accuracy and accessibility
- Collaborate with IT to set up phone recordings for holidays and other closures
- Coordinate meeting logistics, including catering arrangements
- Track birthdays, anniversaries, and other important dates
- Assist with ad-hoc administrative projects, utilizing Excel and Word skills
- Presentation skills and a friendly demeanor are essential for this role
- Proficiency in MS Office is required, with mandatory testing per client
- Able to pass a criminal background check
- Ability to multitask reception duties and administrative projects with ease
- Minimum 2 years of experience in a reception or administrative capacity is preferred
Sparks Group offers a comprehensive benefits package, including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees
Compensation:This position is compensated competitively, with an estimated annual salary of $55,000, reflecting the value we place on our team members' contributions
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