Administrative Coordinator

4 days ago


Littleton, Colorado, United States Convergence Controls & Engineering Full time
About Convergence Controls & Engineering

We're a dynamic team that thrives on innovation and collaboration. Our core values drive us to deliver exceptional results and exceed client expectations. If you're passionate about making a difference in your field, we invite you to join our team.

Position Overview

The Administrative Technician plays a vital role in supporting our Littleton office, interacting with team members across regional offices. We seek a dependable, energetic, and enthusiastic individual who can independently solve problems and thrive in a creative environment.

Key Responsibilities

  • Monitor and update engineering deliverable status using company or client document control systems and procedures.
  • Create project schedules with milestones, due dates, and estimates for materials required.
  • Proofread proposals and other documents prior to distribution.
  • Develop and edit documents using Convergence standards and templates, updating style guides as needed.
  • Assist with updating customer and project information in CRM.
  • Perform various general office duties, including ordering supplies, selecting local vendors, coordinating client meetings and training sessions.
  • Work as a liaison for Human Resources and HSE (Safety).
  • Obtain quotes, create purchase orders, track and maintain all orders and projects through the project accounting system, ensuring procurement is within client budget requirements.
  • Process Accounts Payable invoices and match receivers/shipment tracking.
  • Be flexible with schedule to meet deadlines and unexpected requirements.
  • Be willing to take on new challenges in support of office operations.

Requirements

  • Strong written and verbal communication skills.
  • Proficiency in Word and Excel.
  • Closely attention to detail and work accuracy is crucial.
  • Education: Continued education in an associate or bachelor program, with a focus on business or administration. Prefer candidates with a minimum of 3 years of administrative experience.

Benefits

For more information on our comprehensive benefits package, please visit our careers page on convergence-ce.com.



  • Littleton, Colorado, United States Core Ventures LLC Full time

    Job Title: Office ManagerWe are seeking a highly organized and detail-oriented Office Manager to support our manufacturing operations at Core Ventures LLC.About the CompanyHigh-Tek Tube manufactures small-diameter stainless steel tubing for medical, aerospace, and industrial applications. With over 40 years of experience, we are a top supplier of...


  • Littleton, Colorado, United States Lord and Richards, Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at Lord and Richards, Inc. As a key member of our team, you will be responsible for providing exceptional support to our clients and team members.Key Responsibilities:Provide warm and welcoming customer service to clients and...


  • Littleton, Colorado, United States Lord and Richards, Inc. Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at Lord and Richards, Inc. As a key member of our team, you will be responsible for providing exceptional support to our clients and team members.Key Responsibilities:Provide warm and welcoming customer service to clients and...


  • Littleton, Colorado, United States Convergence Controls & Engineering Full time

    About Convergence Controls & EngineeringWe are a dynamic team that thrives on innovation and collaboration. Our core values drive us to deliver exceptional results and exceed client expectations. If you're passionate about making a difference in your field, we invite you to explore this opportunity.Job SummaryThe Administrative Technician plays a vital role...


  • Littleton, Colorado, United States Lockheed Martin Corporation Full time

    About the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Lockheed Martin Corporation. As a key member of our administrative team, you will provide exceptional support to our Directors and senior staff members, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...


  • Littleton, Colorado, United States Lockheed Martin Corporation Full time

    About the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team at Lockheed Martin Space. As a key member of our administrative team, you will provide exceptional support to our Directors and senior staff members, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...


  • Littleton, Colorado, United States ConnectPay LLC Full time

    The Operations Administrator plays a vital role in supporting the growth and success of ConnectPay LLC's Operations team. This dynamic individual will provide administrative support to the team, ensuring seamless day-to-day operations and contributing to the company's continued expansion.Key Responsibilities:• Provide administrative support to the...


  • Littleton, Colorado, United States Constellis Full time

    Constellis **Job Summary** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Constellis. As an integral part of our MegaCenter staff, you will be responsible for providing administrative support to our team members. **Key Responsibilities** * Produce a typed transcript of the meeting minutes from the...


  • Littleton, Colorado, United States Constellis Full time

    Constellis **Job Summary** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Constellis. As an integral part of our MegaCenter staff, you will be responsible for providing administrative support to our team members. **Key Responsibilities** * Produce a typed transcript of the meeting minutes from the...


  • Littleton, Colorado, United States ConnectPay LLC Full time

    Job SummaryThe Office Administrator is a key member of the Operations team at ConnectPay LLC, supporting the Payroll Specialist and leaders with continued growth and development. This role will also be involved in various projects and initiatives.Key ResponsibilitiesProvides administrative support to the Operations team in multiple locations.Answers and...


  • Littleton, Colorado, United States Constellis Full time

    Administrative Support at Constellis **Key Responsibilities:** * Produce a typed transcript of the meeting minutes from the weekly manager's meeting as needed * Assist in updating the internal filing system within the MegaCenter * Schedule meetings and manage MegaCenter staff calendars and the conference call bridge calendar * Prepare and track shipping...


  • Littleton, Colorado, United States Isaak Bond Investments, Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Associate to join our team at Isaak Bond Investments, Inc. in Lakewood, CO. The ideal candidate will possess strong organizational skills, proficiency in human resources, compliance, and payroll processing, and excellent written and verbal communication skills.Key Responsibilities:Assist with human...


  • Littleton, Colorado, United States ConnectPay LLC Full time

    Job SummaryThe Office Administrator Operations role is a key member of the Operations team at ConnectPay LLC, supporting the Payroll Specialist and leaders with continued growth at 30%. This position will also be involved in projects and initiatives.Key ResponsibilitiesProvides administrative support to the Operations team in several locations.Answers and...


  • Littleton, Colorado, United States Horizons Engineering Full time

    Job SummaryHorizons Engineering Inc. is a reputable midsize Civil and Structural Engineering, Environmental services and Land Surveying firm, that proudly serves New Hampshire, Maine, and Vermont with expertise and dedication. With eight office locations strategically located across the region, we are deeply rooted in our communities and committed to...


  • Littleton, Colorado, United States Horizons Engineering Full time

    Job SummaryHorizons Engineering Inc. is a reputable midsize Civil and Structural Engineering, Environmental services and Land Surveying firm, that proudly serves New Hampshire, Maine, and Vermont with expertise and dedication. With eight office locations strategically located across the region, we are deeply rooted in our communities and committed to...


  • Littleton, Colorado, United States Colorado Christian University Full time

    About the JobThe Administrative Assistant for the College of Undergraduate Studies (CUS) at Colorado Christian University is a full-time position responsible for overseeing the day-to-day operations of the School of Education (SoE). This role provides administrative support and assistance to faculty and staff, requiring exceptional relational, communication,...


  • Littleton, Colorado, United States Arlluk Technology Solutions Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Arlluk Technology Solutions in Lakewood, CO. As an Administrative Assistant, you will provide administrative support to our team and ensure the smooth operation of our office.Key Responsibilities:Perform administrative tasks, including filing, data...


  • Littleton, Colorado, United States Colorado Christian University Full time

    About the JobThe Administrative Assistant for the College of Undergraduate Studies (CUS), School of Education (SoE) is a full-time position that oversees the day-to-day operations of the SoE and provides administrative support and assistance to the faculty. This role requires exceptional relational, communication, and organizational skills, as well as...


  • Littleton, Colorado, United States Core Ventures LLC Full time

    Job Title: Office ManagerWe are seeking a highly organized and detail-oriented Office Manager to support our manufacturing operations at Core Ventures LLC.About the CompanyHigh-Tek Tube manufactures small-diameter stainless steel tubing for medical, aerospace, and industrial applications. With over 40 years of experience, we are a top supplier of...


  • Littleton, Colorado, United States Colorado Christian University Full time

    About the JobThe Administrative Assistant for the College of Undergraduate Studies (CUS), School of Education (SoE) is a full-time position that oversees the day-to-day operations of the SoE and provides administrative support to the faculty.Key ResponsibilitiesManage the student admission process, including background checks and fingerprinting.Support the...