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Administrative Coordinator

1 month ago

Littleton, Colorado, United States Core Ventures LLC Full time
Job Title: Office Manager

We are seeking a highly organized and detail-oriented Office Manager to support our manufacturing operations at Core Ventures LLC.

About the Company

High-Tek Tube manufactures small-diameter stainless steel tubing for medical, aerospace, and industrial applications. With over 40 years of experience, we are a top supplier of high-quality tubes in our industry.

Job Summary

This part-time Office Manager role will be pivotal in ensuring smooth administrative processes, efficient communication, and light financial assistance within the company.

Key Responsibilities
  • Provide administrative support to company managers and staff, including scheduling meetings, managing calendars, and handling customer correspondence.
  • Oversee shipment status and maintain Purchase Orders (POs), ensuring accuracy in packing lists, manifests, and invoices.
  • Handle data entry, filing, and maintenance of records related to shipments, including filing entries and following up on invoices.
  • Collaborate with the Production Manager for daily supervision and updates on administrative needs.
  • Coordinate and schedule appointments, meetings, and logistics.
  • Assist in warehouse inventory management by spending two hours per week in the warehouse to monitor stock levels and update inventory records.
  • Prepare shipping documents efficiently, managing 4-5 documents per day.
  • Answer incoming calls, address inquiries, and direct them to appropriate personnel when needed.
Requirements
  • 3-6 years of experience as an operations coordinator, office manager, or similar role.
  • Strong understanding of shipment tracking, Purchase Order maintenance, and invoice management.
  • Proficiency in data entry, with attention to detail in preparing packing lists, manifests, and other shipping documents.
  • Experience in managing warehouse inventory and coordinating with logistics teams.
  • Solid mathematics and analytical skills.
  • Strong verbal and written communication abilities.
  • Excellent time management, organizational, and problem-solving skills.
  • Proficiency in MS Office (MS Excel and MS Word, in particular).
  • A high school diploma is required; additional education is a plus.
Salary and Benefits

$25-30/HR, In office 9:30 am -2:30 pm || Mon-Fri