Administrative Assistant

4 days ago

Littleton, Colorado, United States Colorado Christian University Full time
About the Job

The Administrative Assistant for the College of Undergraduate Studies (CUS) at Colorado Christian University is a full-time position responsible for overseeing the day-to-day operations of the School of Education (SoE). This role provides administrative support and assistance to faculty and staff, requiring exceptional relational, communication, and organizational skills.

About CCU

Colorado Christian University is a premier interdenominational Christian university in Colorado and the Rocky Mountain region, delivering world-class education to thousands of students. Founded in 1914, CCU's mission is Christ-centered higher education transforming students to impact the world with grace and truth.

Key Responsibilities
  1. Manage student admissions, including background checks and fingerprinting.
  2. Support the Registrar, Life Directions Center, and other CCU offices in SoE administration.
  3. Assist the Director of Assessment in creating reports for assessment and accreditation efforts.
  4. Manage faculty and staff reimbursement, including mileage and expense reimbursements.
  5. Compile and coordinate class scheduling for the SoE each semester.
  6. Collect, calculate, and enter payment information for School-Based Teachers and Supervisors, producing Continuing Education Certificates.
  7. Manage student records associated with the SoE.
  8. Coordinate textbook ordering and inventory management for the SoE.
  9. Provide customer service for students in the SoE office area.
  10. Manage PRAXIS test recordkeeping and reporting.
  11. Support the Dean and SoE faculty in administrative tasks.
Scheduling
  1. Oversee the departmental calendar of meetings, deadlines, and events.
  2. Schedule and coordinate advising meetings between students and advisors.
  3. Schedule and coordinate student Action Research Project presentations.
  4. Write, revise, update, file, and disseminate agendas and minutes of faculty meetings and advisory council meetings.
Technology and Workflow
  1. Direct, train, and supervise work-study job flow and work-study needs requested by SoE faculty.
  2. Update and maintain the departmental CCU Connect webpage and social media presence.
  3. Build courses each semester and coordinate with other departments to schedule rooms.
  4. Compile information and input forms into E-trieve for student program changes, faculty reimbursement, requisitions, etc.
  5. Assist with on-boarding of new employees, submit technology and maintenance requests, and develop collateral for marketing of SoE events.
  6. Keep current with new technology and willing to learn how to enter information in various digital formats.
Events
  1. Manage SoE special events, including baccalaureate, by making meeting room reservations, planning event food and beverages, purchasing and displaying decorations, coordinating with guest speakers, and post-event surveying.
  2. Assist other Schools and Departments with campus-wide events.
Work Environment

This role requires occasional irregular hours, including some nights and weekends. Colorado Christian University expects all faculty and staff to become a part of the University community by participating in activities and events that occur on the campus throughout the year.

What We Offer

We offer competitive compensation and benefits packages to all employees, including a tuition waiver program, excellent healthcare, generous paid time off, matching 403(b) retirement plan, and additional organizational paid benefits and voluntary benefit offerings.

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