Administrative Operations Coordinator

5 days ago


Harrisburg, Pennsylvania, United States Primecare Medical Full time

PrimeCare Medical, Inc. is seeking a highly organized and detail-oriented Office Services Specialist to support daily administrative operations.

The ideal candidate will play a vital role in maintaining office efficiency and ensuring seamless communication between departments.

Key Responsibilities:

  • Serve as the primary point of contact for office-related tasks, including managing incoming calls, emails, and correspondence.
  • Oversee and maintain office supplies inventory, ordering new stock as necessary.
  • Organize and manage office files, records, and documentation, both physical and digital.
  • Assist with scheduling appointments, meetings, and conference room usage.
  • Process and distribute incoming and outgoing mail, packages, and deliveries.
  • Support office staff by preparing reports, presentations, and other documents as needed.
  • Coordinate and assist with company events, meetings, and other employee-related functions.
  • Collaborate with HR and other departments to ensure smooth daily operations.
  • Perform data entry tasks, ensuring that all records are accurate and up to date.
  • Ensure the office remains organized, clean, and equipped with necessary materials.

Requirements:

  • High school diploma or equivalent; additional certifications in office administration or relevant fields are a plus.
  • Previous experience as an Office Services Specialist, Administrative Assistant, or similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
  • Strong organizational and multitasking skills, with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Discretion and the ability to handle confidential information with professionalism.
  • Strong time management skills and the ability to prioritize tasks effectively.
  • Familiarity with office equipment, including printers, scanners, and fax machines.

Benefits of Working at PrimeCare Medical, Inc:

  • Competitive Compensation: Salary commensurate with experience.
  • Health Benefits: Comprehensive medical, dental, and vision insurance options.
  • Paid Time Off: Generous PTO policy, including vacation days, sick leave, and paid holidays.
  • Retirement Plan: 401(k) plan with company match.
  • Career Development: Opportunities for professional growth and career advancement.
  • Work-Life Balance: Supportive work environment with flexible scheduling options.
  • Employee Assistance Programs: Access to counseling services and mental health resources.
  • Collaborative Culture: A supportive, team-oriented environment that encourages innovation and communication.


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