Business Operations Coordinator

4 days ago

Tallahassee, United States American Red Cross Full time
Unlock Your Potential with the American Red Cross

Are you a detail-oriented and organized individual with a passion for making a difference? Do you have experience in financial and administrative support, facilities management, and operations coordination? If so, we have an exciting opportunity for you to join our team as a Business Operations Coordinator at the American Red Cross.

About the Role:

This is a dynamic and challenging role that requires a strong ability to work on a team, plan, prioritize, and organize work to maximize team performance and meet customer expectations. As a Business Operations Coordinator, you will be responsible for performing transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and running records/reports to support the finance, operational, and administrative functions.

Key Responsibilities:

  • Assist with facility projects throughout the region, ensuring preventive maintenance and repairs are completed within budget and using the appropriate system to pay vendors.
  • Maintain all regulatory documentation for the region, including cleaning, pest control, and security access documentation.
  • Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, asset/work order system is kept up to date, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status.
  • Volunteer Coordination: May coordinate and train volunteers to assist with less complex daily transactional work such as data input, clerical support, etc.
  • Events: Participates in planning events meetings, maintains insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.
  • Reports/Data Information: Provides guidance and data for grant reporting, prepares various internal reports, responds to internal/external requests for information and/or documentation.
  • Operations SOPs: Develops, maintains, and distributes a regional SOP Manual, provides training to ensure consistent processes/procedures related to operations functions throughout the Region.
  • Provide Business Applications and IT Services support using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.

What You Need to Succeed:

  • Education: High School or equivalent required, Associates degree in Accounting, Business, or Public Administration preferred.
  • Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business, or equivalent combination of education and related experience required.
  • Management Experience: NA
  • Skills & Abilities: Ability to work on a team, ability to plan, prioritize, and organize work to maximize team performance and meet customer expectations, excellent organizational skills and ability to work with attention to detail, strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders, proficient with MS Office software, including Word, Excel, PowerPoint, and Outlook.
  • Travel: Travel will be required in region and some outside of region, a valid driver's license is required, and a good driving record is required.
  • Physical Requirements: Depending on work assignment, may require ordinary ambulatory skills sufficient to visit other locations, or the ability to stand, walk, and manipulate (lift, carry, move) light to medium weights of up to 20 pounds, requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment, and read technical information, overall mobility is essential, may include sitting for long periods of time, driving a vehicle, and working under challenging conditions, will include working evenings and/or weekends occasionally.
  • Work Conditions: Work is performed indoors with some potential for exposure to safety and health hazards related to emergency services relief work, may travel and participate in meetings and conferences throughout chapter jurisdiction, state, and Red Cross system, because the Red Cross is a disaster response organization, staff may be asked to be on 24-hour call during period of major disaster.

Benefits for You:

We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn.

Medical, Dental Vision plans

Health Spending Accounts & Flexible Spending Accounts

PTO + Holidays

401K with 5% match

Paid Family Leave

Employee Assistance

Disability and Insurance: Short + Long Term

Service Awards and recognition

Join Our Team Today

The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

AmeriCorps, the federal agency that brings people together through service, and its partners the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance launched Employers of National Service to connect national service alumni with opportunities in the workforce. American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit https://www.redcross.org/volunteer to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here: https://www.eeoc.gov/eeoc/summary.cfm

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