Event Coordination Manager

2 weeks ago


South Bend, Indiana, United States Tetherow Resort Full time
Tetherow Resort is seeking a dedicated Event Coordination Manager

This position requires on-site engagement.

Why Choose Tetherow?

At Tetherow, we inspire our members and guests to engage, explore, and connect, and we encourage our team members to do the same. Our team is our greatest asset, and we take pride in providing a supportive environment where they can learn, grow, and thrive while delivering exceptional experiences. We invite you to consider a career with us and be part of our vibrant community.

Who You Are...


• You are dependable, positive, accommodating, adaptable, and a team player.

• You take pride in exceeding expectations for your colleagues and guests.

• You excel in customer service and have a knack for creating memorable experiences.

• You are enthusiastic about event coordination and crafting remarkable occasions.

• You possess a proven track record of planning and executing events for groups ranging from 5 to 300 attendees.

• You have experience in event management and food and beverage services.

• You thrive both independently and as part of a collaborative team.


Your Responsibilities...

  • Upon contract confirmation, assess the agreement and strategize the event specifics, including guest count, layout, and special requirements.
  • Conduct site tours as necessary, offering an overview of accommodations and resort amenities.
  • Monitor key deadlines and follow-up tasks related to payments, menus, and event schedules.
  • Assist in organizing all assigned groups, events, and familiarization trips.
  • Compile Group Summaries and actively participate in relevant review meetings.
  • Contribute as a proactive team member, engaging in brainstorming sessions, team-building activities, and group events.
  • Oversee amenities: prepare personalized and standard note cards, process requests promptly, and keep management informed about amenity deadlines, including necessary trips for customization.
  • Collaborate with the Events department to finalize Banquet Event Orders (BEO) and Event Checklists ten days prior to the event.
  • Work with the group contact, Event Chef, and Event team to ensure quality food and beverage service.
  • Manage the ordering, receiving, and verification of rental equipment, floral arrangements, decorations, and other event necessities.
  • Supervise and evaluate all third-party vendors to ensure compliance with contractual obligations.
  • Maintain comprehensive digital files for all events, including contracts, banquet event orders, purchase orders, expense reports, brochures, and other relevant documents.
  • Process final payments and send invoices with individual tickets to clients for review after the event concludes.
  • Address client and guest concerns professionally to ensure a positive resolution.
  • Stay informed about industry trends and developments that may enhance the resort's offerings and profitability.

Benefits & Additional Perks


• Eligibility for Medical, Dental, and Vision insurance.

• 401(k) plan with company matching.

• Paid time off.

• Golf privileges.

• Discounts at Tetherow restaurants and Golf Shop.

• $5 employee meals for breakfast and lunch from The Row.

• Employee referral bonuses.

• Work in one of the most picturesque locations in Central Oregon.

Compensation: Yearly Salary



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