Executive Assistant 3

4 weeks ago

San Jose, California, United States Cypress HCM Full time
Job Description

We are seeking a highly skilled and organized Executive Assistant 3 to join our team at Cypress HCM. This is an exciting opportunity to work with a top leading multimedia and creative software company in the world.

Key Responsibilities
  • Maintain executive calendars, manage staff meetings and commitments, and organize department communications and key events.
  • Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships, and provide selective support to direct staff and others in the organization as needed.
  • Manage calendars and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last-minute changes.
  • Assist with scheduling group meetings, coordinate special projects and large meetings with internal and external individuals, and organize quarterly all-hands meetings and semi-annual team-building events.
  • Compile and publish weekly senior staff minutes and group updates, maintain up-to-date organizational charts, contact lists, and email alias lists, and assist staff with travel coordination when required.
  • Plan and schedule group off-sites, arrange job candidate interviews, and ensure smooth transitions for all new hires by obtaining office space, computer systems, and accounts, and managing all related work requests.
  • Process forms, including expense reports, change of status, employment requisitions, contractor time cards, and IS and Facilities work requests, and perform general office administrative duties such as ordering supplies and equipment.
  • Assist with audio, visual, and video and web conferencing when needed, manage all open purchase orders, and work with vendors and project managers to ensure billing occurs in a timely manner and that project scope changes are considered and accounted for.
Requirements
  • A positive can-do attitude, no ego, and a willingness to follow through and do what it takes to get the job done.
  • The ability to remain flexible, embrace change, and manage uncertainty, all while thriving in a fast-paced environment.
  • Exceptional ability to multi-task, prioritize, and work under critical deadlines and manage workload with little direction.
  • Strong organizational skills, attention to detail, and timely follow-through.
  • A desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly.
  • Ownership of the outcome, even when there is a lack of full control, and the ability to see it through until it is completed.
  • Effective time management and the proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
  • Excellent written and interpersonal communication skills.
Compensation
  • Up to $45.84 per hour.

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