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Administrative Support Specialist

2 months ago

Chattanooga, Tennessee, United States Chattanooga Caris Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Chattanooga Caris. As a key member of our office staff, you will provide exceptional support to our Office Manager and contribute to the smooth operation of our daily activities.

Key Responsibilities
  • Answer multi-line phone system, direct calls, or take messages
  • Review timesheets for accuracy and completion, maintaining the flow of information to the Corporate office for billing, payroll, accounting, and HR purposes
  • Possess knowledge of company personnel policies and benefits, assisting the Office Manager in maintaining personnel files for staff and volunteers
  • Assist in the Orientation of new employees and preparation of statistical reports
  • Maintain office supplies, medical supplies, and forms, ensuring a smooth workflow
  • Assist in the timely preparation of patient medical records and cross-train with the Office Manager to ensure continuity of tasks
Requirements
  • A high school graduate or equivalent with current MS Office computer software experience (Word, Excel, and PowerPoint) and ability to accurately type 60 wpm
  • Clerical/secretarial experience, preferably in the medical field with knowledge of medical terminology, effective communication with medical personnel, and strong organizational and interpersonal skills
  • Assertive, problem-solving skills, and ability to prioritize job duties, accept supervision, and follow instructions
  • Well-organized, neat, accurate, and attention to detail, with the ability to follow established procedures and suggest changes for smoother operations
About Chattanooga Caris

Chattanooga Caris is an affiliate of NHC, and we are committed to providing exceptional care and services to our patients and community. We are an equal opportunity employer and welcome applications from qualified candidates.